Administration & HR Manager

Grand Hub Capital Co. Limited; Hong Kong; On-site; HKD 480,000 - 800,000; Full time

Job summary

Grand Hub Capital Co. Limited in Hong Kong seeks an experienced HR & Administration Manager to oversee payroll, MPF, tax reporting, benefits and HR documentation, covering the full employee lifecycle from recruitment to offboarding.

You will also manage office administration and facilities, ensuring smooth workplace operations. The ideal candidate has 8+ years of HR/administration experience, strong knowledge of HK Employment Ordinance and MPF rules, and proven supervisory capabilities.

Qualifications

• Minimum 8 years of HR & Administration experience with supervisory or standalone managerial scope.
• Solid knowledge of the Employment Ordinance, MPF regulations and Hong Kong HR practices.
• Proven ability to independently manage full HR operations and admin functions.
• Stable employment history; avoid frequent job changes.
• Strong organizational, communication and stakeholder coordination skills.

Responsibilities

• Manage payroll, MPF administration, employee tax reporting, employee benefits and related HR documentation.
• Maintain attendance and leave records, prepare HR reports.
• Support the full employee lifecycle covering recruitment, onboarding, internal transfers and offboarding.
• Keep accurate and confidential employee records in compliance with HK policies and laws.
• Oversee daily office administration, facility management and workplace operations.
• Handle procurement and inventory control for office supplies and vendor liaison.
• Manage incoming/outgoing correspondence, courier arrangements and document control.
• Coordinate office maintenance, meetings, travel bookings and company events.
• Process office expenses, payment requests, invoices and monitor HR & admin budgets.
• Perform other ad hoc HR and administrative duties as assigned.

Skills

English

Mandarin

Education

Bachelor's degree in HR/Business Administration

Tools

Microsoft Office

Job description

This role manages payroll, MPF administration, employee tax reporting, employee benefits and related HR documentation. It encompasses the full employee lifecycle covering recruitment, onboarding, internal transfer and offboarding, along with office administration, facility management and workplace operations.

Key responsibilities

Manage payroll, MPF administration, employee tax reporting, employee benefits and related HR documentation

Maintain attendance and leave records, prepare HR reports

Support the full employee lifecycle covering recruitment, onboarding, internal transfer and offboarding

Keep accurate and confidential employee records in compliance with company policies and Hong Kong statutory requirements

Oversee daily office administration, facility management and workplace operations

Handle procurement and inventory control for office supplies and pantry items, drinking water ordering and vendor liaison

Manage incoming and outgoing correspondence, courier arrangements, document control and filing

Coordinate office maintenance, cleaning and building management; arrange meetings, business travel bookings and company events

Process office expenses, payment requests, invoices and monitor HR & admin budgets

Perform other ad hoc HR and administrative duties as assigned

About you

Fluency in written and spoken English and Mandarin is a MUST

Bachelor's degree or above in Human Resources, Business Administration or related disciplines

Minimum 8 years of relevant HR & Administration experience, with at least 3 years in a supervisory or standalone managerial role

Stable employment history is a MUST: minimum 2–3 years tenure in each recent role. Frequent job hoppers will not be considered.

Proven capability to independently manage the full scope of HR operations and administrative functions

Sound knowledge of the Employment Ordinance, MPF regulations, Hong Kong labour laws, tax reporting and local HR practices

Proficient in Microsoft Office suite

Strong organisational, communication and stakeholder coordination skills

Detail-oriented, proactive, responsible and able to work independently