Group Administrator/ Administrative Assistant

SHINEWING (HK) CPA Limited; Hong Kong; On-site; HKD 290,000 - 424,000; Full time

Job summary

Shinewing (HK) CPA Limited seeks a Group Administrator/Administrative Assistant in Hong Kong to support Advisory Teams with scheduling, travel, calls, and filing. You’ll coordinate events and liaise with stakeholders, while preparing documents and coordinating vendors and contracts.

Fluency in English and Chinese (Putonghua essential) is required, with discretion and strong organization a must. Ideal candidates have 4+ years in admin roles, preferably in professional services, and are proactive,

Qualifications

• Higher Diploma or Bachelor's Degree in Business Administration/Business Studies or related discipline.
• Minimum 4 years of administrative experience serving executives, preferably in professional services.
• Proficient in MS Office (Excel/Word/PowerPoint).
• Excellent written and spoken Chinese and English; Putonghua is essential.
• Self-driven with strong confidentiality and ownership; able to handle multiple priorities.
• Immediate availability preferred.

Responsibilities

• Provide comprehensive administrative support to Advisory Teams, including scheduling and travel arrangements.
• Handle incoming calls, emails and other communications; provide clerical support and filing maintenance.
• Serve as first point of contact to all functional departments; assist in planning and executing events, seminars and team activities.
• Develop and maintain relationships with internal and external stakeholders to facilitate collaboration.
• Coordinate with external vendors; manage contracts, invoices and payments.
• Conduct market/industry research and summarize findings for Leadership.
• Prepare proposals, brochures, presentations and reports per required quality.
• Execute miscellaneous or ad hoc assignments as assigned.

Skills

MS Office

Excel

Word

PowerPoint

Communication

Coordination

Education

Higher Diploma or Bachelor's Degree in Business Administration/Business Studies

Job description

Group Administrator/ Administrative Assistant

Provide comprehensive administrative support to Advisory Teams, including schedule and travelling arrangement; handle incoming calls, emails and other communication channels, clerical support and filing maintenance.

Serve as the first point of contact to all functional departments; assist in the planning and execution of corporate events, seminars, and team activities

Develop and maintain good relationships with key internal and external stakeholders to facilitate smooth collaboration

Provide administrative support to newly developed business lines or corporate entities

Coordinate well with external vendors and partners, manage the approval and collection of contracts, invoices and payment

Conduct targeted market or industry research; summarize findings into concise reports as reference to Leadership on decision making

Prepare different business documents including proposals, brochures, presentations and reports per the required quality and expectations

Execute miscellaneous or ad hoc assignments as assigned

Requirements:

Higher Diploma or Bachelor’s Degree with major as Business Administration, Business Studies, or a related discipline is highly preferred

Minimum of 4 years of solid administrative experience on serving executives; prior exposure within professional service firms is a significant advantage

Proficient in MS Office including Excel, Word and PowerPoint

Good command of verbal and written Chinese and English, proficiency in Putonghua is essential

Self-driven person with a strong sense of ownership; understand and execute good confidentiality

Exceptional coordination, organizational, and problem-solving skills, with the ability to manage competing priorities

Immediate available is highly preferred

Personal data collected will be used for recruitment purpose only.

www.shinewing.hk