Administrative & Operations Assistant

Hong Kong Aquaculture Limited; Sha Tin; On-site; HKD 201,000 - 268,000; Full time

Job summary

Hong Kong Aquaculture Limited invites applications for an Administrative Officer to support management with daily operations in Sha Tin District, HK.

You will coordinate tasks across departments, prepare reports and documents, and handle communications with suppliers and partners. Proficiency in English and Cantonese, strong Excel/Word skills, and familiarity with AI tools like ChatGPT are preferred for improving efficiency.

Qualifications

• Bachelor's degree or above in Business Administration, Management or related.
• 3-5 years of admin/operations support experience.
• Proficient in English and Cantonese.
• Proficient in Microsoft Excel and Word.
• Familiar with AI tools like ChatGPT to boost efficiency.
• Strong organizational and multitasking skills.
• Detail-oriented and able to work independently.

Responsibilities

• Provide daily administrative and operational support to management.
• Coordinate daily tasks, work schedules and follow-up across departments.
• Prepare and maintain business documents, reports and spreadsheets.
• Assist with internal and external communications with suppliers and partners.
• Monitor task progress and ensure timely completion.
• Handle ad hoc assignments and support business projects.

Skills

English proficiency

Cantonese proficiency

Organizational skills

Multitasking

Independent work

Education

Bachelor's degree in Business Administration or related

Tools

Microsoft Excel

Microsoft Word

AI tools (ChatGPT)

Job description

Provide daily administrative and operational support to management.

Coordinate daily tasks, work schedules and follow-up activities across different departments.

Prepare and maintain business documents, reports, spreadsheets and other administrative records.

Assist with internal and external communications, including coordination with suppliers, business partners and other stakeholders.

Monitor task progress, follow up on deadlines and ensure timely completion of assigned duties.

Use Microsoft Office and AI tools to improve administrative efficiency and streamline daily workflows.

Handle ad hoc assignments and provide support for ongoing business projects.

Requirement:

Bachelor's degree or above in Business Administration, Management or a related discipline.

3-5 years of relevant experience in administration, operations support or a similar role.

Good command of written and spoken English and Cantonese.

Proficient in Microsoft Excel and Word.

Basic knowledge of AI tools, such as ChatGPT, and an interest in using AI to improve work efficiency.

Strong organizational, communication and multitasking skills.

Detail-oriented, responsible and able to work independently.

Proactive attitude with good problem-solving skills and the ability to coordinate multiple tasks.

Administrative Officer

Sha Tin District, HK