Group Administrative Officer

佳湧證券有限公司; Hong Kong Island; On-site; HKD 446,000 - 725,000; Full time

Benefits offered by this job

Medical insurance

Discretionary bonus

Job summary

佳湧證券有限公司 is seeking a Group Administrative Officer to manage and elevate our administrative and operational functions at the group level. You will be the central pillar supporting our dynamic team as we scale.

The role covers office and group operations management, executive support, and robust documentation in both English and Chinese. You will coordinate cross-department workflows, onboarding, and HR-related administrative processes with discretion and ownership.

Qualifications

• Minimum 8 years of solid administrative experience in financial services, asset management, or corporate groups.
• Fluent written and spoken Chinese (Cantonese & Mandarin) and English; strong business writing ability.
• Comfortable working in a cross-border Hong Kong/PRC ownership environment; high discretion.

Responsibilities

• Oversee day-to-day group level administrative operations and maintain a professional working environment.
• Coordinate cross-department workflows, facilities, vendor relations, and office procurement.
• Provide high-level executive support, including scheduling, travel, and internal communications.
• Draft and manage professional correspondence, memos, announcements, and administrative policies in English and Chinese.
• Assist onboarding logistics and coordinate HR-related administrative workflows.

Skills

Administrative experience

Cross-border coordination

Business writing

Bilingual communication

Job description

To meet our business expansion, we are looking for a Group Administrative Officer to manage and elevate our administrative and operational functions at the group level. In this role, you will be the central pillar supporting our dynamic team as we scale.

RESPONSIBILITIES

Office & Group Operations Management:

Oversee day-to-day administrative operations at the group level, ensuring a smooth, well-organized, and professional working environment

Coordinate cross-departmental workflows, facilities maintenance, vendor relationships, and office procurement

Executive & Corporate Support:

Provide high-level support to senior management, coordinating executive schedules, travel arrangements, and internal communications

Documentation & Business Writing:

Draft, proofread, and manage professional correspondence, memos, corporate announcements, meeting minutes, and administrative policies in both English and Chinese

Maintain accurate corporate records, agreements, and administrative filing systems with meticulous attention to detail

Onboarding Support (Admin-side):

Assist with onboarding logistics for new hires

Work closely with the Human Resources Department to coordinate employee welfare, team-building activities, and internal administrative workflows

REQUIREMENTS

Minimum 8 years of solid administrative experience, ideally gained within financial services, asset management, or corporate group environments

Good written and verbal communication skills in both Chinese (Cantonese and Mandarin) and English; strong business writing capability is essential

Comfortable and adept at working in a cross-border environment with PRC ownership and a predominantly Hong Kong workforce

Proactive, exceptionally responsible, and able to take genuine ownership of the duties

High level of discretion handling confidential matters, excellent problem-solving skills, and a mature, steady demeanor

We offer competitive packages to suitable candidates including medical insurance and discretionary bonus.

Applicants not invited for interview six weeks from the date of application may consider their applications unsuccessful.

We are an equal opportunity employer. All information collected will be used for recruitment purposes only.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• What is your highest level of education?
• How would you rate your Cantonese language skills?
• How would you rate your English language skills?
• Do you have Document Management experience?

Central, Central and Western District, HK