General Manager's Administrative Assistant

I.T SOURCING LIMITED; Hong Kong; On-site; HKD 360,000 - 480,000; Full time

Benefits offered by this job

HKD $3,000 monthly allowance for rent/

Job summary

I.T SOURCING LIMITED seeks an experienced Executive Assistant to General Manager & Office Manager to support the GM and run daily office operations at our Wong Chuk Hang office. You will manage calendars, coordinate meetings, arrange travel, and liaise with internal teams and external partners.

The ideal candidate is fluent in English, Cantonese and Mandarin, highly organized, and proactive, with strong MS Office skills.

Qualifications

• Proven experience as EA, Office Manager or Senior Admin Officer.
• Excellent English, Cantonese and Mandarin communication.
• Proficient in MS Office and modern task-management tools.

Responsibilities

• Provide executive support to the General Manager, manage calendars and meetings.
• Oversee day-to-day office administration, vendor management, procurement, and facilities.
• Assist with bookkeeping, expenses, invoices, and MPF tracking compliance.
• Coordinate cross-department communication to improve efficiency.
• Travel arrangements and itineraries.

Skills

Executive Assistant experience

Office management

Multilingual (English Cantonese Mandar

Tools

MS Office Suite

Task management tools

Job description

General Manager's Administrative Assistant

Executive Assistant to General Manager & Office Manager

About the Role:
We are seeking a versatile, professional, and detail-oriented Executive Assistant & Administration Manager to support our General Manager (GM) and oversee daily office operations at our Wong Chuk Hang office. The ideal candidate will possess strong organizational skills, business acumen, and the ability to handle confidential matters with discretion.

Key Responsibilities:

Executive Support: Act as the primary point of contact for the General Manager; manage executive calendars, coordinate corporate meetings, and arrange travel itineraries.

Office & Facility Management: Oversee day-to-day office administration, including vendor management, office procurement, building maintenance, and supply control.

Finance & Compliance Support: Assist with routine bookkeeping, expense claims, invoice verification, and ensure compliance with statutory administrative regulations (e.g., MPF tracking).

Cross-departmental Liaison: Facilitate communication between the GM, internal teams, and external business partners to maximize organizational efficiency.

Requirements:

Proven experience as an Executive Assistant, Office Manager, or Senior Administration Officer.

Excellent communication skills, fluent in written and spoken English, Cantonese, and Mandarin.

Proficient in MS Office (Word, Excel, PowerPoint) and modern task management tools.

Highly organized, proactive, and capable of working independently under minimal guidance.

What We Offer:

5-day work week (09:00 - 18:00) with a stable and supportive workplace culture.

Competitive salary + 13th-month pay (Double Pay) + Year-end bonus.

14 days minimum annual leave plus statutory holidays.

Comprehensive medical, corporate insurance, and MPF coverage.

Special Benefit: HKD $3,000 monthly allowance for rent and transportation (subject to specific internal criteria upon onboarding).