Senior Executive Assistant to General Manager

ALS INTERNATIONAL LIMITED; Hong Kong; On-site; HKD 500,000 - 700,000; Full time

Job summary

ALS INTERNATIONAL LIMITED in Hong Kong's Central is seeking a highly professional Senior Executive Assistant to support the General Manager with high-level administrative and secretarial duties. The role requires strategic thinking, calendar management, travel coordination, and discreet handling of confidential information.

You will serve as a trusted liaison between the Executive Office and key stakeholders, coordinate board materials, and ensure efficient cross-department collaboration in a

Qualifications

• 5+ years as EA/PA/secretarial support to C-suite in multinationals.
• Fluent in English, Cantonese and Mandarin (written and spoken).
• Proficient in MS Office and calendar management.
• Excellent organizational and multitasking abilities with proactive problem-solving.
• Maintains absolute confidentiality and high discretion.

Responsibilities

• Manage and maintain the General Manager's complex calendar and travel logistics.
• Act as gatekeeper and liaison for the Executive Office, handling confidential information.
• Prepare documents, board presentations, meeting agendas, and business reports for senior leadership.
• Oversee executive-level correspondence and track action items across operations.
• Coordinate cross-departmental activities and support corporate events as directed.

Skills

Calendar management

Communication

English fluency

Cantonese fluency

Mandarin fluency

Discretion

Time management

Multilingual liaison

Cross-department coordination

Tools

MS Office Suite

Job description

Senior Executive Assistant to General Manager

About the Role:
We are seeking a highly professional and seasoned Executive Assistant to provide comprehensive, high-level administrative and secretarial support to our General Manager. Operating within our corporate office in Central, this role requires a strategic thinker who can manage complex schedules, facilitate seamless communications, and act as a reliable liaison between the Executive Office and key stakeholders.

Key Responsibilities

• Manage and maintain the General Manager's complex calendar, including scheduling high-level meetings, corporate travel logistics, and internal/external appointments.
• Act as the primary gatekeeper and liaison for the Executive Office, handling highly confidential communications and sensitive information with absolute discretion.
• Coordinate and prepare comprehensive documents, board presentations, meeting agendas, and business reports for senior leadership.
• Oversee executive-level correspondence, filtering professional inquiries, and proactively tracking action items across business operations.
• Facilitate smooth cross-departmental coordination, managing special administrative projects and corporate events as directed by the General Manager.

Requirements

• Proven professional experience (ideally 5+ years) as an Executive Assistant, Personal Assistant, or Secretarial support to C-suite executives/General Managers in multinational corporations.
• Exceptional communication and interpersonal skills, with absolute fluency in professional English, Cantonese, and Mandarin (both written and spoken).
• High level of proficiency in corporate software and tools, including advanced MS Office Suite (Word, Excel, PowerPoint, Outlook) and digital calendar management.
• Outstanding organizational, multitasking, and time-management capabilities, with a proactive approach to problem-solving.
• Strong commercial acumen, absolute confidentiality, and ability to perform under high-pressure, fast-paced corporate environments.