Office Manager ( EA & HR Ops )

KOS International Limited; Hong Kong; On-site; HKD 500,000 - 800,000; Full time

Job summary

KOS International Limited, a reputable international investment and asset management group, seeks an experienced Executive Assistant & Office Manager in Hong Kong. The role combines office management, executive support, workplace operations, and employee administration to support senior leadership and regional stakeholders.

The successful candidate will manage complex calendars, travel, vendor relationships, Budgets and HR-related processes, enabling an efficient and professional Hong Kong

Qualifications

• Bachelor's degree in Business Administration, Management, Hospitality Management, or related disciplines.
• Minimum 8 years of experience in Executive Assistant, Office Manager, Workplace Manager, Corporate Services, or Business Support.
• Experience supporting senior executives in multinational corporations, financial services, asset management, or investment firms preferred.
• Excellent organizational and multitasking skills with the ability to manage competing priorities.
• Fluent in English, Cantonese, and Mandarin.

Responsibilities

• Provide high-level executive support to senior management, including complex calendar management, meeting coordination, and travel arrangements.
• Coordinate itineraries, overseas travel, and visitor arrangements.
• Prepare presentation materials, reports, meeting minutes, and business correspondence.
• Handle confidential information with professionalism and discretion.
• Support senior executives on business projects, follow-up actions, and stakeholder communications.
• Take full ownership of Hong Kong office operations and workplace services.
• Manage office facilities, procurement, vendor relationships, budgeting, and expenses.
• Coordinate onboarding and offboarding processes for employees, HR documentation, and internal communications.

Skills

Fluent English

Cantonese

Mandarin

Organizational skills

Education

Bachelor's degree in related field

Tools

Microsoft Office

Job description

Our client is a reputable international investment and asset management group with a strong global presence. Hong Kong serves as a key regional office, supporting cross-border business activities and strategic initiatives across Asia. The company offers a professional, collaborative, and international working environment where employees work closely with senior leadership and global stakeholders.

About the Role

We are seeking an experienced and hands-on Executive Assistant & Office Manager to oversee the daily operations of the Hong Kong office while providing dedicated support to senior executives.

This is a standalone role combining office management, executive support, workplace operations, and employee administration. The successful candidate will act as the key point of contact for office operations, senior management, and regional stakeholders, ensuring an efficient and professional working environment.

Key Responsibilities

Executive Support

• Provide high-level executive support to senior management, including complex calendar management, meeting coordination, and travel arrangements
• Coordinate business itineraries, overseas travel, and visitor arrangements
• Prepare presentation materials, reports, meeting minutes, and business correspondence
• Handle confidential information with professionalism and discretion
• Support senior executives on business projects, follow-up actions, and stakeholder communications

Office Management & Workplace Operations

• Take full ownership of the day-to-day operations of the Hong Kong office
• Manage office facilities, workplace services, procurement activities, and vendor relationships
• Liaise with building management, external service providers, and regional teams
• Oversee office budgeting, expense monitoring, invoice processing, and administrative expenditures
• Coordinate office renovation, relocation, workspace planning, and workplace improvement initiatives when required
• Ensure office policies, procedures, and operational standards are effectively maintained and continuously improved
• Create a welcoming and professional environment for employees and visitors

People & Administrative Support

• Coordinate onboarding and offboarding processes for employees
• Maintain employee records and HR-related documentation
• Support employee engagement activities, internal communications, and wellness initiatives
• Partner with regional HR and corporate functions on administrative and people-related matters
• Provide general business support to the Hong Kong office as required

Requirements

• Bachelor's degree in Business Administration, Management, Hospitality Management, or related disciplines
• Minimum 8 years of relevant experience in Executive Assistant, Office Manager, Workplace Manager, Corporate Services, or Business Support functions
• Proven experience supporting senior executives while independently managing office operations
• Previous experience within multinational corporations, financial services, asset management, investment firms, private equity, hedge funds, or other international professional environments is highly preferred
• Strong knowledge of office administration, facilities management, vendor management, procurement, and business support operations
• Excellent organizational and multitasking skills with the ability to manage competing priorities
• Strong sense of ownership, discretion, confidentiality, and service excellence
• Mature, proactive, detail-oriented, and capable of working independently
• Fluent in English, Cantonese, and Mandarin
• Proficient in Microsoft Office applications, including PowerPoint, Excel, and Outlook