Executive Assistant to Executive Director

Macau Hotel Royal (HK) Limited; Hong Kong; On-site; HKD 480,000 - 640,000; Full time

Benefits offered by this job

Travel to Macau

Job summary

Macau Hotel Royal (HK) Limited is seeking an experienced Executive Assistant to provide comprehensive support to our Executive Director across Hong Kong and Macau. The role encompasses executive, personal, and administrative tasks, travel arrangements, correspondence, and external liaison.

The ideal candidate combines traditional secretarial skills with proactive problem-solving, discretion, and the ability to work independently.

Qualifications

• Extensive experience as EA/PA to senior executives.
• Strong organizational and time-management skills.
• Fluent in English and Cantonese; Mandarin a plus.
• Discretion and confidentiality in handling sensitive information.

Responsibilities

• Provide executive, personal, and administrative support to the Executive Director.
• Coordinate travel, meetings, and correspondence across HK and Macau.
• Liaise with external partners and manage confidential documents.
• Anticipate needs, exercise judgment, and handle sensitive matters discreetly.
• Support special projects and cross-border coordination between Hong Kong and Macau.

Skills

Executive support

Secretarial skills

Bilingual English/Chinese

Time management

Tools

MS Office

Job description

Executive Assistant to Executive Director

We are seeking an experienced, highly organized, and dependable Executive Assistant to provide comprehensive executive, personal, and administrative support to our Executive Director.

The role involves coordinating a diverse range of business, personal, and family-related matters, including correspondence, travel arrangements, external liaison, organizational commitments, and day-to-day administration across Hong Kong and Macau.

The ideal candidate should combine strong traditional secretarial skills with a proactive, resourceful, and practical approach. We value someone who can work independently, anticipate needs, exercise sound judgment, and handle sensitive matters with professionalism and discretion.

Key Responsibilities

Personal & Family Administration

Coordinate personal and family schedules, appointments, travel arrangements, and other day-to-day administrative matters.

Liaise with domestic helpers, drivers, household staff, and service providers to communicate instructions, coordinate arrangements, and ensure timely follow-up.

Review, organize, and prioritize personal and family correspondence, including letters, statements, notices, and other important documentation.

Identify urgent, confidential, or time-sensitive matters requiring attention and coordinate appropriate follow-up.

Assist with personal and family administrative matters, including payments, renewals, records, and liaison with relevant parties as authorized.

General Coordination & Special Assignments

Independently coordinate a variety of business, personal, and family-related matters, ensuring effective communication and timely completion.

Research information, evaluate options, and provide practical recommendations to support decision-making.

Liaise with different parties, monitor progress, and proactively follow up on outstanding matters.

Anticipate potential issues, exercise sound judgment, and elevate matters requiring the Executive Director's attention.

Assist with special projects and assignments, including coordination of matters across Hong Kong and Macau.

Business & External Relations

Coordinate the Executive Director's involvement in various business, professional, charitable, and community organizations.

Liaise with association secretaries and administrative representatives regarding meetings, invitations, events, correspondence, and related arrangements.

Organize relevant schedules, documentation, and meeting preparations, ensuring timely communication and follow-up.

Maintain professional communication with business associates, advisers, and other external parties.

Executive & Secretarial Support

Manage appointments, meetings, correspondence, and travel arrangements as required.

Prepare and organize documents, meeting materials, minutes, and reports.

Maintain accurate records, organized filing systems, and confidential documentation.

Monitor deadlines and outstanding matters to ensure timely follow-up and completion.

Requirements

Relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, or in a comparable senior administrative support role, preferably supporting senior executives or business owners.

Strong organizational, administrative, and time-management skills, with excellent attention to detail and accuracy.

Good command of written and spoken English and Chinese, including fluent Cantonese. Strong Chinese writing skills and proficiency in Mandarin would be an advantage.

Proficiency in Microsoft Office and common digital communication and document-management tools.

Excellent interpersonal and communication skills, with the ability to liaise professionally with individuals at different levels.

Proactive, resourceful, dependable, and capable of working independently with minimal supervision.

Sound judgment, strong problem-solving abilities, and the ability to manage multiple priorities effectively.

High level of integrity, discretion, and confidentiality when handling business and personal information.

Flexible and adaptable, with willingness to travel to Macau as required, generally around twice a month depending on business needs.

Experience supporting business owners or private family offices would be an advantage.

Remuneration & Application

We offer a varied and responsible position working closely with senior management, with exposure to a broad range of business, organizational, and personal administrative matters.

An attractive remuneration package will be offered, commensurate with qualifications and relevant experience.

About Us

Macau Hotel Royal (HK) Limited is a well-established hospitality group with a portfolio of hotels and dining establishments in Hong Kong and Macau. We are dedicated to delivering exceptional service and creating memorable experiences for our guests. Our culture is built on integrity, teamwork, and a commitment to excellence.