Executive Assistant / Office Assistant to General Manager

CHINA INTERNATIONAL DEVOLOPMENT CORPORATION LIMITED; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

CHINA INTERNATIONAL DEVOLOPMENT CORPORATION LIMITED in Hong Kong seeks an Executive Assistant / Office Assistant to the General Manager. You will provide high-level administrative support, manage complex calendars, and prepare bilingual English-Chinese documents for internal and external stakeholders.

The role requires 1–2 years of relevant experience, a Bachelor’s degree or above, and excellent discretion.

Qualifications

• Bachelor’s degree or above from a reputable institution.
• 1–2 years of experience as GM/EA or corporate admin role is preferred.

Responsibilities

• Calendar & travel management for the General Manager with complex scheduling.
• Prepare, translate, proofread and compile bilingual English-Chinese documents and meeting minutes.
• Coordinate with internal departments, partners and vendors to ensure smooth operations.
• Establish and maintain secure filing and document management for confidential records.
• Provide discreet executive support and assist with ad-hoc projects.

Skills

English

Cantonese

Mandarin

Time management

multitasking

Education

Bachelor’s degree or above

Job description

Executive Assistant / Office Assistant to General Manager

CHINA INTERNATIONAL DEVOLOPMENT CORPORATION LIMITED View all jobs

Job Purpose

Provide comprehensive, high-level administrative and secretarial support to the General Manager. Efficiently manage schedules, coordinate complex calendars, prepare high-quality bilingual business documents, and serve as a professional point of contact for internal and external global stakeholders.

Key Responsibilities

Calendar & Travel Management: Manage the General Manager’s complex daily schedule and calendar; proactively arrange internal and external meetings, international business travel itineraries, and all related logistics.

Bilingual Documentation: Prepare, translate, proofread, and compile high-quality bilingual (English & Chinese) business documents, presentation decks, and executive meeting minutes.

Stakeholder Coordination: Act as a reliable liaison between the General Manager, internal global departments, corporate partners, and external vendors to ensure smooth day-to-day operations.

Corporate Filing & Records: Establish and maintain an organized, secure office filing and document management system; ensure the absolute safety and quick retrieval of confidential corporate records.

Executive Support: Handle sensitive information with the highest level of discretion; support ad-hoc corporate projects and execute other administrative duties as assigned by management.

Job Requirements

Education: Bachelor’s degree or above from a reputable institution.

Experience: Minimum 1–2 years of relevant experience as a General Manager Assistant, Executive Assistant, or in a corporate administrative role—ideally within a multinational or publicly listed company.

Language Skills: Excellent written and spoken English, Cantonese, and Mandarin. The ability to draft and translate polished business correspondence across these languages is essential.

Core Competencies: Meticulous attention to detail, exceptional time-management capabilities, and a proven track record of handling multiple concurrent tasks in a fast-paced environment.

Attributes: Proactive communicator, highly organized, culturally sensitive, with a mature mindset and an uncompromising sense of confidentiality and professional integrity.