Office Admin - Private Equity Firm - Up to 35K

Michael Page International (HK) Ltd; Hong Kong; On-site; HKD 355,000 - 426,000; Full time

Benefits offered by this job

Discretionary bonus

Medical insurance

13 days AL, increasing with tenure

Job summary

Michael Page International (HK) Ltd is seeking an Office Admin to own the Hong Kong office operations, facilities, and vendor coordination in a lean, high-autonomy environment.

The role involves supporting senior management, processing expenses, managing visitors, and coordinating internal communications with regional teams across Greater China. Fluency in Mandarin and strong English is required, with Cantonese a plus.

Qualifications

• Diploma or degree holder with relevant office administration experience; junior candidates with relevant exposure are also welcome.
• Native Mandarin speaker, with strong English and conversational Cantonese skills to work effectively with stakeholders across Hong Kong and Mainland China.
• Hands-on and detail-oriented, with the confidence to take ownership of daily office operations and follow matters through independently.
• Proactive and resourceful, with strong problem-solving skills and the ability to offer practical solutions rather than relying on constant direction.
• Strong organisational and multitasking skills, with the ability to coordinate vendors, visitors, expenses, facilities, and general office logistics efficiently.
• Mature and professional, with the ability to communicate confidently with senior management and different stakeholders.
• Independent and dependable, with sound judgment when handling day-to-day decisions and unexpected situations.
• A stable, collaborative, and flexible team player who is comfortable working in a lean, hands-on office environment.]

Responsibilities

• Overseeing the day-to-day administration and smooth operation of the Hong Kong office.
• Coordinating office facilities, supplies, printing, maintenance, and external vendors to maintain a professional workplace.
• Managing visitor arrangements, internal communications, and general office logistics.
• Processing staff reimbursements, expenses, invoices, and other administrative documentation accurately and efficiently.
• Coordinating outsourced support services and ensuring daily office requirements are handled seamlessly.
• Providing hands-on administrative support to senior management, including occasional business errands and ad hoc requests.
• Working closely with regional teams and internal stakeholders to coordinate office-related matters and ensure effective communication.
• Taking ownership of day-to-day issues, proactively identifying solutions and making appropriate decisions independently.

Skills

Office administration

Vendor coordination

Expense processing

Stakeholder communication

Education

Diploma or degree in office administration

Job description

Office Admin - Private Equity Firm - Up to 35K

This role takes ownership of the smooth day-to-day operations of a lean Hong Kong office, covering office administration, facilities, expenses, visitor arrangements, and vendor coordination. You will also provide hands-on support to senior management, with the autonomy to manage priorities, solve problems, and make day-to-day decisions independently.

Our client is a prestigious private investment firm with an established presence across Greater China, providing a sophisticated platform for professionals seeking exposure to a high-quality investment environment. With a lean Hong Kong office and close access to senior decision-makers, the firm offers a professional, stable, and highly autonomous working environment.

Description

As an Office Admin, your main responsibilities will include:

• Overseeing the day-to-day administration and smooth operation of the Hong Kong office.
• Coordinating office facilities, supplies, printing, maintenance, and external vendors to maintain a professional workplace.
• Managing visitor arrangements, internal communications, and general office logistics.
• Processing staff reimbursements, expenses, invoices, and other administrative documentation accurately and efficiently.
• Coordinating outsourced support services and ensuring daily office requirements are handled seamlessly.
• Providing hands-on administrative support to senior management, including occasional business errands and ad hoc requests.
• Working closely with regional teams and internal stakeholders to coordinate office-related matters and ensure effective communication.
• Taking ownership of day-to-day issues, proactively identifying solutions and making appropriate decisions independently.

Profile

A successful Office Admin should have:

• Diploma or degree holder with relevant office administration experience; junior candidates with relevant exposure are also welcome.
  
• Native Mandarin speaker, with strong English and conversational Cantonese skills to work effectively with stakeholders across Hong Kong and Mainland China.
• Hands-on and detail-oriented, with the confidence to take ownership of daily office operations and follow matters through independently.
• Proactive and resourceful, with strong problem-solving skills and the ability to offer practical solutions rather than relying on constant direction.
• Strong organisational and multitasking skills, with the ability to coordinate vendors, visitors, expenses, facilities, and general office logistics efficiently.
• Mature and professional, with the ability to communicate confidently with senior management and different stakeholders.
• Independent and dependable, with sound judgment when handling day-to-day decisions and unexpected situations.
• A stable, collaborative, and flexible team player who is comfortable working in a lean, hands-on office environment.

Job Offer

13 days AL, increasing by 1 day per year of service.

Other benefits including discretionary bonus and medical insurance.