Executive Assistant to General Manager

AGS Group Limited; Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Job summary

AGS Group Limited in Hong Kong is seeking an experienced Executive Assistant / Administrative Officer to provide high-level support directly to the General Manager. Based at Cyberport, the role coordinates complex calendars, travel, meetings, and communications with internal teams and external stakeholders.

Candidates should have 5+ years of EA/AA experience, strong English and Cantonese skills, Mandarin a plus, and proficiency in MS Office and collaboration tools.

Qualifications

• 5+ years of solid experience as an Executive Assistant or Administrative Officer supporting C-suite or General Manager.
• Excellent command of written and spoken English and Cantonese; Mandarin is a strong advantage.
• Proficiency in MS Office (Word, Excel, PowerPoint) and standard collaboration tools.
• Highly organized with strong attention to detail and professional judgment.
• Proactive, reliable, and able to manage competing priorities in a fast-paced environment.

Responsibilities

• Manage and coordinate complex calendars, high-priority schedules, and travel arrangements for the General Manager.
• Act as the primary liaison between the General Manager and internal departments, board members, and external stakeholders.
• Attend executive meetings, take accurate minutes, and follow up on action items.
• Prepare reports, presentations, and business correspondence in English and Cantonese.
• Handle highly sensitive information with discretion and professionalism.
• Coordinate strategic administrative priorities and ensure timely follow-up on commitments.

Skills

Executive support

Stakeholder liaison

Meeting management

Bilingual communication

Confidentiality

Priority coordination

Education

Bachelor’s degree in Business Administration / Corporate Governance / Communications

Tools

MS Office

Digital collaboration tools

Job description

Position Nature: Providing high-level executive and strategic administrative support directly to the General Manager.

About the Role

We are seeking a highly organized, professional, and discreet Executive Assistant / Administrative Officer to provide comprehensive, high-level support directly to the General Manager. Located in the vibrant tech hub of Cyberport (Southern District), this role is pivotal in ensuring the smooth coordination of complex schedules, communications, meetings, travel arrangements, and key business activities, while serving as a trusted liaison with internal and external stakeholders.

Key Responsibilities

• Executive Support: Manage and coordinate complex calendars, high-priority schedules, and intricate travel arrangements for the General Manager.
• Stakeholder Liaison: Act as the primary, professional point of contact between the General Manager and internal departments, board members, and external stakeholders.
• Meeting Management: Attend executive meetings, take accurate minutes, and rigorously follow up on strategic action items to ensure timely execution.
• Bilingual Communication: Prepare high-level professional reports, presentations, and business correspondence in both English and Chinese (Written & Spoken).
• Confidentiality: Handle highly sensitive corporate and business information with the utmost discretion, absolute loyalty, and professionalism.
• Priority Coordination: Coordinate strategic administrative priorities and ensure meticulous follow-up on important tasks and corporate commitments.

What We're Looking For

• Education: A degree in Business Administration, Corporate Governance, Communications, or a related discipline.
• Experience: 5 or more years of solid experience as an Executive Assistant or Administrative Officer supporting C-suite, senior management, or General Managers.
• Languages: Excellent command of written and spoken English and Cantonese; fluency in Mandarin is a strong advantage.
• Technical Skills: Strong proficiency in MS Office (Word, Excel, PowerPoint) and standard digital collaboration office tools.
• Core Attributes: Exceptional organizational intelligence, communication, and time-management skills with sharp attention to detail and sound business judgment.
• Work Approach: A highly proactive, reliable, and solution-oriented approach with the proven ability to manage competing priorities effectively under pressure in a fast-paced environment.