Front Desk & Administrative Assistant

Baheal Wellness Industry International Trading Limited; Hong Kong Island; On-site; HKD 201,000 - 268,000; Full time

Job summary

Baheal Wellness Industry International Trading Limited on Hong Kong Island is seeking a Front Desk & Administrative Assistant. In this full-time role, you will greet clients, manage the reception, answer calls, schedule appointments, and support daily operations to help maintain a professional image and deliver great service.

You will handle registrations, data entry, filing, invoicing assistance, and various administrative tasks for senior staff.

Qualifications

• Experience in front desk, office administration, or executive support.
• Proficient communication and people skills; professional interactions with clients, visitors and staff.

Responsibilities

• Manage the front desk and reception area, greeting clients and visitors professionally.
• Answer and direct incoming calls and questions to the right departments or staff.
• Schedule and coordinate appointments for clients and staff.
• Keep the reception area clean and organized to create a welcoming environment.
• Process client registrations and keep records and databases accurate.
• Handle general administrative tasks such as filing, data entry, and document management.
• Respond to email inquiries and manage correspondence.
• Help with billing and invoicing when needed.
• Support the team with various administrative tasks and special projects as they come up.
• Provide administrative support to senior staff when needed.

Skills

Front desk experience

Office administration

Executive support

Corporate secretarial duties

Communication skills

Organizational skills

Time management

Data entry

Customer service

Bilingual English/Chinese (Mandarin & 

Calm under pressure

Proactive attitude

Tools

Microsoft Office

Appointment scheduling software

Job description

Baheal Wellness Industry International Trading Limited is looking for a Front Desk & Administrative Assistant to join our team on Hong Kong Island. In this full-time role, you will be the first person clients and staff meet, and you will help keep our daily operations running smoothly. Your work will help us maintain a professional image and deliver great customer service.

What you will be doing

• Manage the front desk and reception area, greeting clients and visitors in a friendly and professional way.
• Answer and direct incoming calls and questions to the right departments or staff members.
• Schedule and coordinate appointments for clients and staff.
• Keep the reception area clean and organized to create a welcoming environment.
• Process client registrations and keep records and databases accurate.
• Handle general administrative tasks such as filing, data entry, and document management.
• Respond to email inquiries and manage correspondence.
• Help with billing and invoicing when needed.
• Support the team with various administrative tasks and special projects as they come up.
• Provide administrative support to senior staff when needed.

What we are looking for

• You should have experience in front desk, office administration, or executive support. It is a plus if you have handled corporate secretarial duties, such as company formation, annual returns, or statutory filings, or worked in investment firms or professional services.
• You need strong communication and people skills, and should be comfortable interacting professionally with clients, visitors, and colleagues at all levels.
• Good organizational and time management skills are important, as you will need to handle several tasks at once.
• You should be comfortable using Microsoft Office and have experience with appointment scheduling software.
• Attention to detail and accuracy in data entry and record-keeping are important for this role.
• A professional attitude and a commitment to great customer service are essential.
• Fluency in written and spoken English and Chinese, including Mandarin and Cantonese, is highly desirable.
• You should be able to stay calm and composed in a fast-paced environment.
• A proactive attitude and willingness to take initiative are important.

About us

Baheal Wellness Industry International Trading Limited is the Hong Kong-based Shared Services Center and international platform for Baheal Medical INC. (301015.SZ), a leading technology-driven healthcare company.

As the global strategic hub, our Hong Kong office focuses on capital operations, cross-border investments, corporate secretarial compliance, and global business development. We help expand overseas markets for new medicines and advanced medical devices. With strong support from our Group’s R&D, manufacturing, and commercialization teams, we connect innovative healthcare solutions with global capital and markets.

What we offer

• We offer a competitive salary package based on your experience and qualifications.
• You will have opportunities for professional development and training as part of our growing wellness organization.
• You will work in a supportive and collaborative team environment.
• You will gain experience in the wellness industry and have the potential for career growth.
• This role lets you make a direct impact on client experience and satisfaction.