Administrative Assistant (AI applications)

Ingrid Millet Limited; Hong Kong; On-site; HKD 180,000 - 280,000; Full time

Job summary

Ingrid Millet Limited seeks an Administration Officer in Hong Kong to support daily operations. The role involves managing schedules, travel plans, and event arrangements, along with document preparation and meeting coordination.

You will use AI tools to assist with document processing, data organization, and report writing, while communicating fluently in English, Mandarin and Cantonese. 2+ years in admin is preferred.

Qualifications

• Bachelor's degree in any field.
• Experience with AI tools for document processing.
• Minimum 2 years in office administration.
• Excellent command of English, Mandarin and Cantonese.

Responsibilities

• Manage daily schedule, travel plans, appointments and event arrangements.
• Handle day-to-day office tasks, calls, emails, and coordinate meetings.
• Prepare, edit, and organize company documents, reports, and minutes.
• Provide general administrative support for ongoing projects.

Skills

AI tools

Office admin

English

Mandarin

Cantonese

Scheduling

Education

Bachelor's degree

Tools

Microsoft Office

Job description

We are a leading provider of premium beauty, medical, and wellness services, with over 25 years’ experience serving consumers across our network in Hong Kong and internationally. We combine cutting‑edge technology with deep industry expertise to deliver safe, effective, and innovative solutions that help our customers’ look and feel their best.

Responsibilities:

• Responsible for managing management daily schedule, travel plans, schedule appointments and event arrangements or any secretarial works as necessary
• Manage day-to-day office administrative tasks, including handling phone calls, emails, and coordinate internal/external meetings
• Prepare, edit, and organize company documents, reports, and meeting minutes. Maintain accurate digital and physical filing systems
• Provide general administrative support to management and other team members for ongoing projects or events

Requirements & Qualifications:

• Bachelor Degree holder
• Capable of using artificial intelligence (AI) tools to assist with document processing, data organization, data analysis, and report writing, as well as enhancing work efficiency
• Minimum 2 years' working experience in all-round office administration
• Pleasant, Flexible, Independent, Self-motivated, Responsible & Team player attributes
• Excellent command of English, Mandarin and Cantonese

We are a leading international medical aesthetic group with strong retail presence in Hong Kong. In order to strengthen our services and cope with our business expansion, we are seeking an experienced professional to join our team.

We are a leading international medical aesthetic group with strong retail presence in Hong Kong. In order to strengthen our services and cope with our business expansion, we are seeking an experienced professional to join our team.

Health & Beauty Retail 101-1,000 employees

What can I earn as an Administration Officer