Operation & Administrative Assistant (AI Applications)

Ingrid Millet Limited; Hong Kong Island; On-site; HKD 201,000 - 312,000; Full time

Job summary

Ingrid Millet Limited is seeking an Administration Officer to support the executive team with daily scheduling, travel planning and event coordination. The role involves using AI tools to draft correspondence, summaries and reports, and to maintain efficient document workflows.

The ideal candidate has a degree in Business Administration, 3+ years in office administration, and fluent English, Mandarin and Cantonese.

Qualifications

• Degree in Business Administration or related discipline.
• Ability to use AI tools to assist with document processing, data organization, data analysis, and report writing.
• Minimum 3 years' experience in all-round office administration.
• Excellent command of English, Mandarin and Cantonese.

Responsibilities

• Manage the daily schedule, travel plans, appointments and event arrangements for management.
• Draft business correspondence, market research summaries, and high-level report drafts using AI tools.
• Handle day-to-day office tasks: calls, emails, and internal/external meeting coordination.
• Prepare, edit and organize company documents, reports and meeting minutes; maintain filing systems.
• Provide general administrative support for ongoing projects or events.

Skills

English proficiency

Mandarin

Cantonese

Office administration

AI document processing

Education

Degree in Business Administration

Tools

ChatGPT

Claude

Gemini

Job description

We are a leading provider of premium beauty, medical, and wellness services, with over 25 years’ experience serving consumers across our network in Hong Kong and internationally. We combine cutting‑edge technology with deep industry expertise to deliver safe, effective, and innovative solutions that help our customers’ look and feel their best.

Responsibilities:

Responsible for managing management daily schedule, travel plans, schedule appointments and event arrangements or any secretarial works as necessary

Utilize generative AI tools (ChatGPT, Claude, Gemini, etc.) to efficiently draft business correspondence, market research summaries, and high-level report drafts.

Manage day-to-day office administrative tasks, including handling phone calls, emails, and coordinate internal/external meetings

Prepare, edit, and organize company documents, reports, and meeting minutes. Maintain accurate digital and physical filing systems

Provide general administrative support to management and other team members for ongoing projects or events

Requirements & Qualifications:

Degree in Business Administration or business related disciplines

Capable of using artificial intelligence (AI) tools to assist with document processing, data organization, data analysis, and report writing, as well as enhancing work efficiency

Minimum 3 years' working experience in all-round office administration

Pleasant, Flexible, Independent, Self-motivated, Responsible & Team player attributes

Excellent command of English, Mandarin and Cantonese

All submitted information will be treated in strict confidence, and shall only be used for recruitment purposes.

We are a leading international medical aesthetic group with strong retail presence in Hong Kong. In order to strengthen our services and cope with our business expansion, we are seeking an experienced professional to join our team.

We are a leading international medical aesthetic group with strong retail presence in Hong Kong. In order to strengthen our services and cope with our business expansion, we are seeking an experienced professional to join our team.

What can I earn as an Administration Officer