Front Desk & Admin Specialist — Elevate Client Experience

Baheal Wellness Industry International Trading Limited; Hong Kong; On-site; HKD 201,000 - 268,000; Full time

Job summary

Baheal Wellness Industry International Trading Limited on Hong Kong Island is seeking a Front Desk & Administrative Assistant. In this full-time role, you will greet clients, manage the reception, answer calls, schedule appointments, and support daily operations to help maintain a professional image and deliver great service.

You will handle registrations, data entry, filing, invoicing assistance, and various administrative tasks for senior staff.

Qualifications

• Experience in front desk, office administration, or executive support.
• Proficient communication and people skills; professional interactions with clients, visitors and staff.

Responsibilities

• Manage the front desk and reception area, greeting clients and visitors professionally.
• Answer and direct incoming calls and questions to the right departments or staff.
• Schedule and coordinate appointments for clients and staff.
• Keep the reception area clean and organized to create a welcoming environment.
• Process client registrations and keep records and databases accurate.
• Handle general administrative tasks such as filing, data entry, and document management.
• Respond to email inquiries and manage correspondence.
• Help with billing and invoicing when needed.
• Support the team with various administrative tasks and special projects as they come up.
• Provide administrative support to senior staff when needed.

Skills

Front desk experience

Office administration

Executive support

Corporate secretarial duties

Communication skills

Organizational skills

Time management

Data entry

Customer service

Bilingual English/Chinese (Mandarin & 

Calm under pressure

Proactive attitude

Tools

Microsoft Office

Appointment scheduling software

Job description

Baheal Wellness Industry International Trading Limited on Hong Kong Island is seeking a Front Desk & Administrative Assistant. In this full-time role, you will greet clients, manage the reception, answer calls, schedule appointments, and support daily operations to help maintain a professional image and deliver great service.

You will handle registrations, data entry, filing, invoicing assistance, and various administrative tasks for senior staff.