Administrative & HR Assistant

One Small Step; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Benefits offered by this job

Competitive pay

General holiday

Medical reimbursement

Maternity & paternity leave

Job summary

One Small Step, a premium Scandinavian-styled Children's Cafe in Hong Kong, seeks an Administrative Assistant to keep the business running behind the scenes. You will manage contracts, payroll input, leave records, supplier invoices, and licence renewals, ensuring deadlines and signatures are in place.

You will handle recruitment admin, onboarding new team members, and track leave and MPF submissions with the accounts team, while maintaining confidential staff information and company documents.

Qualifications

• Experienced in administration with two or more years in a similar role.
• Fluent in English and Traditional Chinese; written and spoken; Simplified Chinese an advantage.
• Methodical, working from checklists and calendars.
• Detail orientated with high accuracy and finish.
• Discreet and able to handle confidential staff and company information.
• Working knowledge of the Hong Kong Employment Ordinance and MPF requirements is an advantage.

Responsibilities

• Maintain personnel records: employment contracts, staff files, attendance, and leave balances.
• Prepare monthly payroll input and MPF submissions with accounts team.
• Handle recruitment administration: post vacancies, log applications, schedule interviews.
• Onboard new team members: contracts, handbook, uniforms, system access, first-day setup.
• Track statutory leave, annual leave, rest days, and medical reimbursement claims.
• Process supplier invoices, petty cash, and staff expense claims.
• Maintain company documents, licences, insurance policies, and renewal deadlines.
• Act as the link between management, accountant, and external service providers.
• Support day-to-day front-of-house and administrative duties.

Skills

Payroll management

HR administration

Attention to detail

Excel/Google Sheets

Communication skills

Bilingual English/Chinese

Tools

Excel

Google Sheets

Payroll system

Job description

One Small Step is a premium, Scandinavian-styled Children's Cafe in Hong Kong. We are renowned for our exceptional standards in customer service, immaculate cleanliness, high-quality food and beverage (F&B) offerings, and thoughtful interior design.

We firmly believe that our employees are the heart of our company. To this end, we are dedicated to cultivating a friendly, collaborative, and customer-first working environment where talent thrives.

Your Role:

As our Administrative Assistant, you keep the business running behind the scenes. Contracts, payroll input, leave records, supplier invoices, licence renewals: you own the detail that everybody else relies on and nobody else sees. You are the person who notices the missing signature, the expiring policy, and the deadline three weeks out. If you take quiet pride in a system that works because you built it properly, you will be the perfect fit for our vibrant team.

Maintain personnel records: employment contracts, staff files, attendance, and leave balances.

Prepare monthly payroll input and MPF submissions together with our accounts team.

Handle recruitment administration: post vacancies, log applications, schedule interviews, and correspond with candidates.

Onboard new team members: contracts, handbook, uniforms, system access, and first-day setup.

Track statutory leave, annual leave, rest days, and medical reimbursement claims.

Process supplier invoices, petty cash, and staff expense claims.

Maintain company documents, licences, insurance policies, and a calendar of renewal deadlines.

Act as the link between the management team, our accountant, and external service providers.

Support day-to-day front-of-house and administrative duties as part of a tight-knit team.

• Competitive Pay Experience Dependent
• General Holiday
• Medical Reimbursement with No-Claim Bonus: After 6 months
• Maternity & Paternity Leave

Working Hours

Weekdays: 10:00 - 19:00

One Hour Lunch Break or Complimentary Staff Meals Daily

You Are:

Experienced in administration, with two or more years in a similar role

Fluent in English and Traditional Chinese, written and spoken. Simplified Chinese is an advantage

Methodical, working from checklists and calendars rather than memory

Detail orientated, with a high standard for accuracy and finish

Confident with Excel or Google Sheets, and quick to learn new systems

Discreet, and comfortable holding confidential staff and company information

Working knowledge of the Hong Kong Employment Ordinance and MPF requirements is an advantage

• Which of the following statements best describes your right to work in Hong Kong?
• What's your expected monthly basic salary?
• How many years' experience do you have as a human resources assistant?