Administrative Officer (Front Office & Administration - Bachelor Degree)

Aquis Search Limited; Hong Kong; On-site; HKD 180,000 - 300,000; Full time

Job summary

Aquis Search Limited is assisting a well-established fund manager in Hong Kong to recruit an Administrative Officer for their office. The role involves front-of-house duties, reception management, travel arrangements, and general administrative support to multiple teams.

The ideal candidate holds a Bachelor's degree or higher and has 2–3 years of relevant experience, with strong English and Chinese language skills. Proactive, organized individuals with excellent customer service are preferred.

Qualifications

• Bachelor's degree or above.
• Approx. 2–3 years of front office/reception/administrative experience in banking, asset management, financial services or professional services.
• Strong proficiency in Microsoft Office applications.
• Excellent customer service mindset with professional telephone and communication etiquette.
• Well-organised, proactive and able to manage multiple priorities independently.
• Strong interpersonal and communication skills with a positive, team-oriented attitude.
• Fluent in spoken and written English and Chinese (Mandarin and Cantonese).
• Available to join on short notice preferred.

Responsibilities

• Serve as the first point of contact for visitors, clients and business partners, delivering a professional front-of-house experience.
• Manage reception duties, including visitor registration, meeting arrangements and general office enquiries.
• Handle incoming calls, direct enquiries and ensure effective communication across the business.
• Coordinate local and international courier services, document delivery and mail distribution.
• Manage meeting room bookings and coordinate meeting logistics, including catering, refreshments and room setup.
• Arrange business travel, including flight, train and hotel reservations for employees.
• Support office administration by maintaining office supplies, pantry inventory and general workplace facilities.
• Coordinate office maintenance, repairs and liaise with external vendors to ensure a well-maintained working environment.
• Maintain administrative records, filing systems and internal databases with accuracy.
• Assist with ad hoc administrative projects and provide operational support to various business teams as required.

Skills

Customer service

Organization

Communication

Bilingual English/Chinese

Multitasking

Education

Bachelor's degree or above

Tools

Microsoft Office

Job description

Our client, a well-established comprehensive fund manager, is seeking an Administrative Officer to join its Hong Kong office. This is an excellent opportunity for an organised and service-oriented professional to play a key role in ensuring the smooth day-to-day operations of a corporate office while providing first-class administrative and front-of-house support.

Responsibilities

Serve as the first point of contact for visitors, clients and business partners, delivering a professional front-of-house experience.

Manage reception duties, including visitor registration, meeting arrangements and general office enquiries.

Handle incoming calls, direct enquiries and ensure effective communication across the business.

Coordinate local and international courier services, document delivery and mail distribution.

Manage meeting room bookings and coordinate meeting logistics, including catering, refreshments and room setup.

Arrange business travel, including flight, train and hotel reservations for employees.

Support office administration by maintaining office supplies, pantry inventory and general workplace facilities.

Coordinate office maintenance, repairs and liaise with external vendors to ensure a well-maintained working environment.

Maintain administrative records, filing systems and internal databases with accuracy.

Assist with ad hoc administrative projects and provide operational support to various business teams as required.

Requirements

Bachelor's degree or above.

Approximately 2–3 years of front office, receptionist or administrative experience, ideally gained within banking, asset management, financial services or a professional services environment.

Strong proficiency in Microsoft Office applications.

Excellent customer service mindset with professional telephone and communication etiquette.

Well-organised, proactive and able to manage multiple priorities independently.

Strong interpersonal and communication skills with a positive, team-oriented attitude.

Reliable, detail-oriented and adaptable in a fast-paced corporate environment.

Fluent in spoken and written English and Chinese, including both Mandarin and Cantonese.

Candidates who are available to join on short notice are highly preferred.