Facilities Manager

ESF; Hong Kong; On-site; HKD 650,000 - 900,000; Full time

Job summary

South Island School is seeking a Facilities Manager to support the Business & General Manager in overseeing school facilities and Health & Safety. You will lead the site team and manage outsourced contractors to ensure the campus remains secure, well-maintained, and safe for all users.

Fluency in English and Cantonese, and a proven track record in facilities management are required. This role reports to the BGM and involves budget oversight, tenders, and coordination with ESF FDD.

Qualifications

• Degree or Diploma in Building Services, Facilities Management or a related technical subject.
• Proven track record in facilities/property/project management and administration.
• Fluent in English and Cantonese; strong written and verbal communication.

Responsibilities

• Oversee school facilities operations and lead the site team.
• Manage outsourced contractors to ensure safety, quality and schedules.
• Coordinate with ESF FDD on maintenance programs and audits.
• Monitor performance of external providers (security, cleaning, landscaping, catering).
• Organize and maintain school facilities materials stores and filing systems.
• Manage facilities and improvement projects from planning to handover inspections.
• Administer facilities and administration tenders; manage budgets and procurement.
• Lead Health & Safety oversight and drive continuous improvement initiatives.

Skills

Staff management

Project coordination

Facilities operations

Contract management

Team leadership

H&S compliance

Attention to detail

Education

Degree/Diploma in Building Services or Facilities Management

Job description

South Island School is seeking a Facilities Manager to support the Business & General Manager in overseeing school facilities and Health & Safety. The role will lead the site team and manage outsourced contractors to ensure the campus remains secure, well-maintained, and safe for all users.

Facilities Management

Ensure safe and efficient operation of the building facilities, including environmental and sustainable consideration.

Manage the housekeeping of the school facilities.

Lead the site and technical team in providing prompt repair, maintenance, and event support.

Co-ordinate with ESF FDD in the routine maintenance programs, eg. Landscaping, electrical audit, fire services, etc.

Monitor the performance of outsourced services (eg. security, cleaning, landscaping, catering, etc.)

Liaise and co-ordinate with FDD and contractors to ensure the works are carried out in the agreed manner and schedule.

Compile, organize and update operational manuals for school fixtures and facilities (eg. Air Cond plan, electricity plan, water meter plan, etc.)

Ensure school complies with statutory building regulations and ordinances.

Organize the school building materials store and ensure items are properly filed/stored/labeled.

Manage the school buildings and improvement projects and handover inspections.

Administer Facilities and Administration Tenders.

Oversee the Health & Safety aspects and drive the H&S Committee to identify areas of improvements.

Administer facilities rental and new business development.

Prepare and manage the school facilities budget.

Report to BGM

Direct line managed: Facilities Officer, Maintenance Technician, Caretaker, Janitors, Receptionist, Office Assistant.

Indirect line managed: Administrators, School Nurse, Life Guards.

Abilities

Fluency in oral, written English and Chinese (Cantonese).

Attentive to details and follow-up works.

Excellent staff management and project co-ordination skills.

Knowledge

Knowledge of HKSAR Buildings, Health & Safety Ordinances, Codes, and Standards.

Understanding of school operations/functions/systems is an advantage

Core Soft / Transferable Competencies required

Able to collate users requirements from different stakeholders and recommend the best and most efficient solution in compliance with regulations and budget.

Team player with strong prioritization and organization skills to handle multi-tasks.

Pro-active, logical thinking, and with strong common sense.

Able to manage crisis and establish preventive plans.

Development activities

To be negotiated as part of the post holder initial competencies and as part of the performance management process.

Health & Safety

Staff Management

Minimum typical education

Degree/Diploma in Building Services, Facilities Management, or relevant technical subjects

Minimum typical experience

Proven record in facilities/property/project management and administration experience