Facilities Manager

The English Schools Foundation (ESF); Hong Kong; On-site; HKD 600,000 - 900,000; Full time

Job summary

The English Schools Foundation (ESF) invites applications for a Facilities Manager at South Island School to support the Business & General Manager in overseeing facilities and health & safety. The role leads the site team and coordinates outsourced contractors to keep the campus secure, well-maintained and compliant.

You will manage budgets, ensure statutory compliance, supervise housekeeping, and drive improvements across building services, environmental sustainability, and event support.

Qualifications

• Degree or diploma in Building Services, Facilities Management, or related technical subjects.
• Proven record in facilities/property/project management and administration.
• Fluent in English and Cantonese; strong written and verbal communication.

Responsibilities

• Lead site team and manage outsourced contractors.
• Oversee Health & Safety and drive improvements.
• Prepare and manage facilities budget.
• Coordinate routine maintenance and project handovers.
• Report to BGM and support event logistics.

Skills

Staff Management

Project Coordination

Health & Safety

Bilingual English Cantonese

Education

Degree/Diploma in Building Services/Facilities Management

Job description

South Island School is seeking a Facilities Manager to support the Business & General Manager in overseeing school facilities and Health & Safety. The role will lead the site team and manage outsourced contractors to ensure the campus remains secure, well-maintained, and safe for all users.

Facilities Management

Ensure safe and efficient operation of the building facilities, including environmental and sustainable consideration.

Manage the housekeeping of the school facilities.

Lead the site and technical team in providing prompt repair, maintenance, and event support.

Co-ordinate with ESF FDD in the routine maintenance programs, eg. Landscaping, electrical audit, fire services, etc.

Monitor the performance of outsourced services (eg. security, cleaning, landscaping, catering, etc.)

Liaise and co-ordinate with FDD and contractors to ensure the works are carried out in the agreed manner and schedule.

Compile, organize and update operational manuals for school fixtures and facilities (eg. Air Cond plan, electricity plan, water meter plan, etc.)

Ensure school complies with statutory building regulations and ordinances.

Organize the school building materials store and ensure items are properly filed/stored/labeled.

Manage the school buildings and improvement projects and handover inspections.

Administer Facilities and Administration Tenders.

Oversee the Health & Safety aspects and drive the H&S Committee to identify areas of improvements.

Administer facilities rental and new business development.

Prepare and manage the school facilities budget.

Report to BGM

Direct line managed: Facilities Officer, Maintenance Technician, Caretaker, Janitors, Receptionist, Office Assistant.

Indirect line managed: Administrators, School Nurse, Life Guards.

Abilities

Fluency in oral, written English and Chinese (Cantonese).

Attentive to details and follow-up works.

Excellent staff management and project co-ordination skills.

Knowledge

Knowledge of HKSAR Buildings, Health & Safety Ordinances, Codes, and Standards.

Understanding of school operations/functions/systems is an advantage

Core Soft / Transferable Competencies required

Able to collate users requirements from different stakeholders and recommend the best and most efficient solution in compliance with regulations and budget.

Team player with strong prioritization and organization skills to handle multi-tasks.

Pro-active, logical thinking, and with strong common sense.

Able to manage crisis and establish preventive plans.

Development activities

To be negotiated as part of the post holder initial competencies and as part of the performance management process.

Health & Safety

Staff Management

Minimum typical education

Degree/Diploma in Building Services, Facilities Management, or relevant technical subjects

Minimum typical experience

Proven record in facilities/property/project management and administration experience

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Education, Training & Professional Development 101-1,000 employees

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach

to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.

ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.

www.esf.edu.hk

The English Schools Foundation (ESF) is the largest English-medium international school organisation in Hong Kong. Our 22 schools and comprehensive programme of extra-curricular activities bring out the best in every student through a personalised approach

to learning and by inspiring curious minds.

There are over 18,000 students from 75 different nationalities in ESF kindergartens, primary, secondary and all-through schools. About 70% of our students have parents who are permanent residents of Hong Kong.

ESF is proud of the high academic and wider achievements of our students. In 2020, 22 ESF students achieved the perfect score of 45 points in the IB Diploma examinations; more than 95% go on to leading universities worldwide.

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