Facilities Management Admin & Operations Specialist

DFI Retail Group; Hong Kong; On-site; HKD 201,000 - 290,000; Full time

Job summary

DFI Retail Group is seeking a Facilities Management administrator to provide essential support, document control, and cross-functional coordination. You will handle service requests, manage work orders, and assist with invoices and reports to help maintain smooth facilities operations.

The role requires a Diploma or Bachelor’s degree, strong English and Chinese communication, and a proactive, learning-oriented mindset in a dynamic FMCG environment.

Qualifications

• Diploma or Bachelor's degree in any discipline; fresh graduates welcome.
• Strong communication and interpersonal skills with ability to interact across levels.
• Proactive mindset with willingness to learn technical and non-technical aspects.
• Good command of English and Chinese; Cantonese and Mandarin preferred.

Responsibilities

• Provide administrative support to Facilities Management and act as document controller for SharePoint.
• Liaise with stakeholders and service providers to ensure delivery of services.
• Manage service requests and maintenance work orders through in-house systems.
• Coordinate emergency repairs and maintain maintenance records and schedules.
• Raise purchase orders, process invoices, and prepare routine management reports.
• Monitor inventory of facilities consumables and support moves or seating changes.

Skills

Communication skills

Interpersonal skills

English proficiency

Chinese language

Education

Diploma or Bachelor's degree

Fresh graduates welcome

Tools

MS Office

Excel

Word

PowerPoint

Job description

DFI Retail Group is seeking a Facilities Management administrator to provide essential support, document control, and cross-functional coordination. You will handle service requests, manage work orders, and assist with invoices and reports to help maintain smooth facilities operations.

The role requires a Diploma or Bachelor’s degree, strong English and Chinese communication, and a proactive, learning-oriented mindset in a dynamic FMCG environment.