Building Facilities Executive

Gain City Group of Companies; Hong Kong; On-site; HKD 180,000 - 260,000; Full time

Job summary

Gain City Group of Companies is seeking a Facilities Admin professional to respond to ad-hoc tasks and coordinate schedules, manpower, and resources for maintenance and repairs.

You will allocate work to technicians, ensure compliance with standards and SOPs, and oversee safety for in-house teams and contractors while coordinating with Purchasing for material availability.

Qualifications

• Diploma in Facilities Management, Business Admin or related field, or equivalent experience.
• Typically 2-4 years’ facilities admin / ops support / contractor coordination in Singapore.
• Strong organising skills; MS Office; CMMS an advantage.
• Clear English; basic WSH paperwork (RA/SWP, PTW) preferred.

Responsibilities

• Respond and attend to ad-hoc facility-related tasks.
• Develop and plan work schedules, resource allocation, and manpower for assigned tasks.
• Allocate work to technicians and ensure all jobs are correctly and properly achieved within standards & SOPs.
• Ensure that in-house teams and outsourced contractors adhere to safety standards and conduct their work with proper risk assessments and safety measures.
• Manage the inventory of spare parts, tools and equipment. Coordinate with Purchasing department and suppliers to ensure the availability of required materials for maintenance and repairs.
• Provide updates to senior management on departmental performance and challenges and regularly provide status reports to senior management.
• Any other administrative assignment and duties as assigned by the Manager.
• The title of your appointment is merely a description of convenience and shall not be construed to neither limit the scope nor extent your duties and responsibilities.

Skills

Coordination

MS Office

Safety awareness

Education

Diploma in Facilities Management or related field

Tools

CMMS

Job description

Job Description

• Respond and attend to ad-hoc facility-related tasks.
• Develop and plan work schedules, resource allocation, and manpower for assigned tasks. Beyond planned tasks, to ensure prompt response to emergency repair requests.
• Allocate work to technicians and ensure all jobs are correctly and properly achieved within standards & SOPs.
• Ensure that in-house teams and outsourced contractors adhere to safety standards and conduct their work with proper risk assessments and safety measures.
• Manage the inventory of spare parts, tools and equipment. Coordinate with Purchasing department and suppliers to ensure the availability of required materials for maintenance and repairs.
• Provide updates to senior management on departmental performance and challenges and regularly provide status reports to senior management.
• Any other administrative assignment and duties as assigned by the Manager.
• The title of your appointment is merely a description of convenience and shall not be construed to neither limit the scope nor extent your duties and responsibilities.

Requirements

• Diploma in Facilities Management, Business Admin or related field, or equivalent experience. Engineering qualification is an advantage but not required.
• Typically 2-4 years’ facilities admin / ops support / contractor coordination in Singapore.
• Strong organising skills; MS Office; CMMS an advantage.
• Clear English; basic WSH paperwork (RA/SWP, PTW) preferred.
• Willing to handle ad-hoc and emergency coordination, including after hours if needed.