Facilities Administration & Planning Lead

Facilities Management; Hong Kong; On-site; HKD 250,000 - 380,000; Full time

Job summary

Facilities Management in Hong Kong seeks an experienced administrator to support the FM Department with staff records, budgeting, procurement, and governance processes. You will manage records, rosters, budgets, and contract documentation to ensure accuracy and compliance.

The ideal candidate holds a Bachelor’s degree in Business Administration, with 5+ years in vendor/service partner management and strong MS Office proficiency. Fluency in English and Chinese is required, Mandarin is a plus.

Qualifications

• Bachelor's degree in Business Administration or related disciplines is required.
• Minimum 5 years of relevant experience in vendor/service partner management and business administration.
• Proficient in Microsoft Word, Excel, PowerPoint.
• General knowledge of finance and accounting principles.
• Organized, independent and responsible team player with strong interpersonal and communication skills.
• Good planning and attention to detail.
• Able to work under pressure and multitask.
• Proficient in English and Chinese; Mandarin a plus.

Responsibilities

• Provide administrative and operational support to the FM Department, including staff records, duty rosters, leave and TOIL records, and departmental filing systems.
• Administer departmental budgeting and financial processes, including budget monitoring, expenditure tracking, and verification of invoices, utility bills, petty cash, and purchase requisitions.
• Support business planning, reporting, and governance activities, including annual business plans, budgets, and consolidation of performance updates.
• Coordinate procurement and contract administration, ensuring procurement documentation quality and monitoring contractor submissions.
• Assist in developing and enhancing departmental policies, procedures, and manuals with stakeholder feedback.
• Liaise with internal and external stakeholders to facilitate smooth day-to-day operations.
• Undertake ad hoc assignments and projects to support departmental objectives.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Finance basics

Interpersonal skills

Communication

Education

Bachelor's degree in Business Administration or related disciplines

Tools

Word

Excel

PowerPoint

Job description

Facilities Management in Hong Kong seeks an experienced administrator to support the FM Department with staff records, budgeting, procurement, and governance processes. You will manage records, rosters, budgets, and contract documentation to ensure accuracy and compliance.

The ideal candidate holds a Bachelor’s degree in Business Administration, with 5+ years in vendor/service partner management and strong MS Office proficiency. Fluency in English and Chinese is required, Mandarin is a plus.