Executive Secretary & Operations Coordinator

Global Sports Jobs Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Benefits offered by this job

Competitive benefits package

Dynamic working environment

Development opportunities

Job summary

Global Sports Jobs Limited is seeking an experienced administrator to support senior management across departments, helping to drive operational efficiency. The role sits in the Sports Business Division, coordinating schedules and meetings and maintaining accurate records.

Ideal candidates have 5–8 years in operations or secretarial support, strong organisational and communication skills, and proficiency in office software.

Qualifications

• 5–8 years in operations, administration or secretarial support.
• Strong organisational skills and proficiency in office software.
• Excellent communication and collaboration abilities.
• Tertiary education in Business Administration or Secretarial Studies preferred.

Responsibilities

• Provide administrative and secretarial support to department heads and teams.
• Prioritise and arrange meetings, travel and bookings for executives.
• Handle incoming and outgoing correspondence, assessing importance and forwarding as necessary.
• Prepare reports, meeting papers, agendas and presentations.
• Assist in preparing and monitoring departmental budgets and expenses.
• Organise meetings, conferences and workshops, and prepare agendas and minutes.
• Maintain accurate records and documentation.

Skills

Organisational skills

Communication skills

Collaboration

Education

Tertiary education in Business Administration or Secretarial Studies

Tools

Office software

Job description

Global Sports Jobs Limited is seeking an experienced administrator to support senior management across departments, helping to drive operational efficiency. The role sits in the Sports Business Division, coordinating schedules and meetings and maintaining accurate records.

Ideal candidates have 5–8 years in operations or secretarial support, strong organisational and communication skills, and proficiency in office software.