Senior Executive Secretary & Admin Specialist

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 335,000 - 536,000; Full time

Job summary

The Hong Kong Jockey Club is seeking an experienced administrator to provide comprehensive support to executive managers and teams. You will manage calendars, coordinate meetings, and handle correspondence, ensuring timely and accurate communication across departments.

You will prepare reports, agendas, and presentations, assist with budgets and expenses, and organize events and workshops. A degree in Business Administration or Secretarial Studies plus 5–8 years of relevant experience is

Qualifications

• Minimum 5 to 8 years of relevant work experience in operations, administration, or secretarial support.
• Experience in sizeable organisations is preferred.

Responsibilities

• Provide administrative and secretarial support to executive managers and team.
• Prioritise and arrange internal and external meetings, travel schedules, and bookings for executives.
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary.
• Compile and prepare documents, including reports, meeting papers, agendas, and presentations.
• Assist in preparing and monitoring departmental budgets and expenses.
• Organise meetings, conferences, and workshops, and prepare agendas and minutes.

Skills

Administrative support

Secretarial skills

Meeting coordination

Travel scheduling

Budget monitoring

Education

Bachelor's degree in Business Administration / Secretarial Studies

Job description

The Hong Kong Jockey Club is seeking an experienced administrator to provide comprehensive support to executive managers and teams. You will manage calendars, coordinate meetings, and handle correspondence, ensuring timely and accurate communication across departments.

You will prepare reports, agendas, and presentations, assist with budgets and expenses, and organize events and workshops. A degree in Business Administration or Secretarial Studies plus 5–8 years of relevant experience is