Executive Administrative Coordinator

The Hong Kong Jockey Club; Hong Kong; On-site; HKD 335,000 - 558,000; Full time

Job summary

The Hong Kong Jockey Club in Hong Kong is seeking an experienced administrator to provide essential coordination and secretarial support to senior management across multiple departments.

You will manage schedules, organize meetings and travel arrangements, handle correspondence, and maintain accurate records; you will also assist in budgeting and prepare reports, contributing to operational excellence in a dynamic, collaborative environment.

Qualifications

• Minimum 5 to 8 years of relevant work experience in operations, administration, or secretarial support.
• Tertiary education or degree in Business Administration, Secretarial Studies or related disciplines.
• Excellent communication and collaboration abilities.
• Strong organizational skills and proficiency in office software.

Responsibilities

• Provide administrative and secretarial support to department heads and teams.
• Prioritize and arrange internal and external meetings, travel schedules, and bookings for executives.
• Handle incoming and outgoing correspondence, assessing its importance and forwarding as necessary.
• Compile and prepare various documents, including reports, meeting papers, agendas, and presentations.
• Assist in preparing and monitoring departmental budgets and expenses.
• Organize meetings, conferences, and workshops, and prepare agendas and minutes.

Skills

Administrative support

Scheduling

Communication

Office software

Education

Bachelor's / tertiary degree in Business Administration or Secretarial Studies

Tools

Microsoft Office

Job description

The Hong Kong Jockey Club in Hong Kong is seeking an experienced administrator to provide essential coordination and secretarial support to senior management across multiple departments.

You will manage schedules, organize meetings and travel arrangements, handle correspondence, and maintain accurate records; you will also assist in budgeting and prepare reports, contributing to operational excellence in a dynamic, collaborative environment.