Secretary I

Global Sports Jobs Limited; Hong Kong; On-site; HKD 300,000 - 420,000; Full time

Benefits offered by this job

Competitive salary

Dynamic environment

Development opportunities

Job summary

Global Sports Jobs Limited is seeking an experienced administrator to provide essential coordination and secretarial support to senior management across multiple departments. The role sits in the Membership and Customer Excellence Division, enabling efficient operations for clubhouses, racecourses and betting branches.

You will manage schedules, meetings and correspondence while upholding high standards of operational excellence.

Qualifications

• 5–8 years in operations, administration or secretarial support.
• Strong organisational skills.
• Proficiency in office software.
• Excellent communication and collaboration abilities.

Responsibilities

• Provide administrative and secretarial support to department heads and teams.
• Prioritise and arrange meetings, travel schedules and bookings for executives.
• Handle incoming and outgoing correspondence, assess importance and forward as necessary.
• Compile and prepare documents, including reports, meeting papers, agendas and presentations.
• Assist in preparing and monitoring departmental budgets and expenses.
• Organise meetings, conferences and workshops, and prepare agendas and minutes.

Skills

Administrative skills

Organizational skills

Communication

Collaboration

Office software

Education

Business/Secretarial degree

Tools

Microsoft Office

Job description

About the Role

The job holder provides essential coordination and administrative support to senior management across various departments, facilitating operational efficiency and effectiveness. The role sits within the Membership and Customer Excellence (MCE) Division, which delivers world‑class experiences and deepens engagement across all customer segments and oversees the operations of clubhouses, racecourses and Off‑Course Betting Branches. Day‑to‑day work includes managing schedules, organising meetings, handling correspondence and maintaining accurate records. The position plays a critical role in maintaining high standards of operational excellence within a dynamic and collaborative environment.

Key Responsibilities

• Provide administrative and secretarial support to department heads and teams.
• Prioritise and arrange internal and external meetings, travel schedules and bookings for executives.
• Handle incoming and outgoing correspondence, assessing its importance and forwarding it as necessary.
• Compile and prepare various documents, including reports, meeting papers, agendas and presentations.
• Assist in preparing and monitoring departmental budgets and expenses.
• Organise meetings, conferences and workshops, and prepare agendas and minutes.

Required Experience & Qualifications

• A minimum of 5 to 8 years of relevant work experience in operations, administration or secretarial support.
• Experience in administrative support.
• Strong organisational skills.
• Proficiency in office software.
• Excellent communication and collaboration abilities.

Preferred Skills

• Tertiary education or a degree in Business Administration, Secretarial Studies or a related discipline.
• Experience gained in sizable organisations.

Benefits & Perks

• Competitive salary and benefits package.
• Dynamic working environment.
• Development opportunities.