Executive PA to Director: Biz & Household Ops

Gilic Investment Holding LTD; Hong Kong; On-site; HKD 357,000 - 580,000; Full time

Job summary

Gilic Investment Holding LTD is seeking a highly capable Personal Assistant to support the Director in both personal and business matters. This role goes beyond traditional administrative duties, requiring proactive management of household operations, travel, research, and strategic initiatives.

The ideal candidate holds a bachelor’s degree in Business, Finance, Hospitality or related field, has 3+ years of PA/EA experience, and demonstrates strong communication, discretion, and organizational

Qualifications

• Bachelor's degree in Business, Finance, Hospitality, or related field.
• 3+ years of experience as a Personal Assistant, Executive Assistant, or similar role.
• Strong research, analytical, and problem-solving skills.
• Excellent organizational and multitasking abilities.
• High level of discretion and professionalism.
• Proficient in Microsoft Office / Google Workspace.

Responsibilities

• Coordinate daily personal schedule, appointments, and travel arrangements
• Oversee household operations (staff coordination, maintenance, vendors, errands)
• Manage personal expenses, bill payments, and documentation
• Handle confidential personal matters with high discretion
• Assist with family-related logistics (school coordination, activities, etc.)
• Manage calendar, meetings, and priority alignment
• Prepare reports, presentations, and briefing materials
• Screen communications and act as a gatekeeper when needed
• Track key projects and ensure deadlines and deliverables are met
• Liaise with consultants, contractors, and external stakeholders

Skills

Communication

Office software

Google Workspace

Organization

Research skills

Problem-solving

Discretion

Time management

Travel coordination

Education

Bachelor's degree

Job description

Gilic Investment Holding LTD is seeking a highly capable Personal Assistant to support the Director in both personal and business matters. This role goes beyond traditional administrative duties, requiring proactive management of household operations, travel, research, and strategic initiatives.

The ideal candidate holds a bachelor’s degree in Business, Finance, Hospitality or related field, has 3+ years of PA/EA experience, and demonstrates strong communication, discretion, and organizational