Personal Assistant to Senior Executive

Pine Summit International Limited; Hong Kong; On-site; HKD 420,000 - 780,000; Full time

Job summary

Pine Summit International Limited in Hong Kong seeks a capable Personal Assistant to a family of senior executives in the finance sector. The role combines personal, family and business support with a hands-on, detail-oriented approach.

You will coordinate household staff, manage calendars and travel, oversee communications with vendors and consultants, and ensure confidential handling of sensitive information.

Qualifications

• Bachelor’s degree from formal University education.
• Minimum 5 years' relevant experience in an assistant, chief of staff or similar role handling both personal and business matters for senior executives.
• Proficient in MS Office tools (Word, Excel, Outlook, PowerPoint and Copilot) and various AI tools.
• Excellent command of written and spoken English and Mandarin; Cantonese language skills are a plus.

Responsibilities

• Provide full spectrum of administrative, secretarial and household support, including overseeing executives' personal and family household matters.
• Coordinate with, hire and manage household staff members.
• Perform research for and manage family projects, e.g. home renovation and relocation for multiple properties.
• Manage communications and coordinate meetings with consultants, tutors and other service providers/vendors.
• Arrange travel for both business and family holidays.
• Coordinate meetings and manage calendars.
• Handle business correspondence.
• Manage filing and record keeping.
• Maintain office environment and manage office supplies.
• Greet visitors and guests.

Skills

Strong communication

Multitasking

Organizational skills

Education

Bachelor's degree

Tools

MS Office

Copilot

AI tools

Job description

Personal Assistant to a family of senior executives in the finance industry, providing family, personal and business support. This hands-on role requires good execution, communication, interpersonal and organizational skills, as well as attention to detail.

Key responsibilities

• Provide full spectrum of administrative, secretarial and household support, including overseeing the executives' personal and family household matters
• Coordinate with, as well as hire and manage, household staff members
• Perform research work for, and manage, family projects, e.g. home renovation and relocation projects for multiple properties
• Manage communications and coordinate meetings with consultants, tutors and other service providers/vendors
• Arrange travel for both business and family holidays
• Coordinate meetings and manage calendars
• Handle business correspondence
• Manage filing and record keeping
• Maintain office environment and manage office supplies
• Greet visitors and guests

About you

• Bachelor's degree from formal University education
• Minimum 5 years' relevant experience in an assistant, chief of staff or similar role handling both personal and business matters for senior executives, preferably for business owners
• Proficient in the use of MS Office tools (Word, Excel, Outlook, PowerPoint and Copilot) and various AI tools
• Excellent command of written and spoken English and Mandarin; Cantonese language skills are a plus
• Proactive and mature, with strong organizational and time management skills
• Strong sense of ownership and responsibility
• Ability to work well under pressure and at a fast pace
• Self-starter who is a creative problem solver with strong ability to multi-task and prioritize work
• High professional standard of integrity and confidentiality
• Prior experience in project management preferred