Executive Assistant to MD (IBD)

Hong Kong Executive Search; Hong Kong Island; On-site; HKD 900,000 - 1,200,000; Full time

Job summary

Hong Kong Executive Search is looking for an experienced Executive Assistant to the MD of IBD at a foreign bank's Hong Kong branch. You will provide comprehensive secretarial support, prepare internal reports, and manage the MD's calendar, meetings, and travel arrangements.

The role requires a degree and at least 10 years as EA/PA to top executives in financial institutions, excellent English, Chinese and Mandarin communications, and strong MS Office/Outlook skills.

Qualifications

• Degree holder in a relevant field.
• Minimum of 10 years as EA/PA to top executives in financial institutions or banking environments.
• Excellent verbal and written communication in English, Chinese, and Mandarin.
• Strong knowledge of MS Office and Outlook.

Responsibilities

• Provide comprehensive secretarial and business support to the MD of IBD.
• Prepare and compile internal reports for the department.
• Manage and schedule the Managing Director's calendar, ensuring efficient time management.
• Arrange meetings, travel itineraries, and accommodation for the Managing Director.
• Handle personal matters for the Managing Director, including confidential correspondence and records.
• Establish and maintain an organized filing system, control records, and take minutes during meetings.
• Undertake various ad hoc projects and tasks as required by the Managing Director.

Skills

English communication

Chinese communication

Mandarin communication

Education

Degree holder in a relevant field

Tools

MS Office

Outlook

Job description

About the job Executive Assistant to MD (IBD)

The branch office of a foreign bank.

Location
Hong Kong

Responsibilities

• Provide comprehensive secretarial and business support to the MD of IBD.
• Prepare and compile internal reports for the department.
• Manage and schedule the Managing Director's calendar, ensuring efficient time management.
• Arrange meetings, travel itineraries, and accommodation for the Managing Director.
• Handle personal matters for the Managing Director, including confidential correspondence and records.
• Establish and maintain an organized filing system, control records, and take minutes during meetings.
• Undertake various ad hoc projects and tasks as required by the Managing Director.

Requirements

• Degree holder in a relevant field.
• Minimum of 10 years of proven experience as an EA/PA serving top executives in financial institutions or banking environments.
• Excellent verbal and written communication skills in English, Chinese, and Mandarin.
• Strong knowledge of MS Office (Excel, PowerPoint, Word) and Outlook.