Executive Assistant - Financial Services - up to 60K

Michael Page International (HK) Ltd; Hong Kong Island; On-site; HKD 402,000 - 670,000; Full time

Benefits offered by this job

Annual Leave 15 Days

Medical Insurance

Job summary

Michael Page International (HK) Ltd is seeking an Executive Assistant/Office Manager in Hong Kong within the financial services sector. The role splits into 80% secretarial support and 20% office management, supporting C-Level executives and frequent travelers.

The ideal candidate has strong organisational skills, excellent English and Mandarin, and prior experience in executive assistance or office management within a professional setting. 15 days annual leave and medical insurance are offered.

Qualifications

• Higher education in business administration or relevant studies.
• Proven experience in executive assistance or office management within a professional setting.
• Strong organisational and multitasking abilities, including frequent flyer management.
• Familiarity with office operations and administrative processes.
• Excellent communication and interpersonal skills; fluency in English and Mandarin is a must.

Responsibilities

• Provide comprehensive administrative and executive support to senior leaders.
• Coordinate schedules, meetings, and travel arrangements.
• Manage office operations, including facilities and supplies.
• Ensure compliance with internal and external administrative standards.
• Maintain accurate records and handle confidential documents.
• Oversee vendor relationships and office service agreements.
• Assist in budgeting and expense management for office operations.
• Act as a point of contact for internal and external stakeholders.

Skills

Executive support

Office management

Travel coordination

Bilingual English/Mandarin

Education

Higher education in business administration

Tools

Office software

AI tools

Job description

Executive Assistant - Financial Services - up to 60K

The EA/Office Manager position in Hong Kong within the financial services industry requires a professional to manage executive support and office operations efficiently.

My client is a key player in the Financial Industry, they are currently looking for an EA to join the team to support C Level Management. 80% of the role will be providing secretarial support and 20% providing office management support. This role will require someone who is used to supporting frequent flyers senior management and working independently

Description

As an EA/Office Manager, your main responsibilities will include:.

• Providing comprehensive administrative and executive support to senior leaders.
• Coordinating schedules, meetings, and travel arrangements.
• Managing office operations, including facilities and supplies.
• Ensuring compliance with internal and external administrative standards.
• Maintaining accurate records and handling confidential documents.
• Overseeing vendor relationships and office service agreements.
• Assisting in budgeting and expense management for office operations.
• Acting as a point of contact for internal and external stakeholders.

Profile

A successful EA/Office Manager should have:

• Higher education in business administration or relevant studies
• Proven experience in executive assistance or office management within a professional setting.
• Strong organisational and multitasking abilities - and support frequent flyers management
• Familiarity with office operations and administrative processes.
• Excellent communication and interpersonal skills- fluency in English and Mandarin is a must
• Candidates from Financial Services preferred,
• Proficiency in relevant office software and AI tools.
• A detail-oriented and proactive approach to problem-solving.
• Ability to maintain confidentiality and manage sensitive information.

Job Offer

• Annual Leave 15 Days
• Medical Insurance