Analyst/Associate/AVP, Administrative Assistant, IBD

BOC International Holdings Ltd; Hong Kong Island; On-site; HKD 240,000 - 400,000; Full time

Job summary

BOC International Holdings Ltd in Hong Kong seeks an experienced Analyst/Associate/AVP, Administrative Assistant for IBD support. You will manage emails, coordinate cross-department communications, and prepare comprehensive reports for internal and external stakeholders, ensuring timely, accurate feedback.

The role requires at least 3 years in a team administration role, familiarity with investment banking, and fluent Mandarin with strong English.

Qualifications

• Minimum 3 years of team administrative work experience; knowledge of investment banking preferred.
• 2+ years full-time HK/overseas experience viewed as an advantage.
• Proficient in Microsoft Office with strong reporting, time management, coordination, and communication skills.
• Capable of working under demanding conditions; overtime may be required.
• Fluent in Mandarin; proficient in English (written and spoken).

Responsibilities

• Check and distribute emails; monitor progress of designated teams; coordinate cross-department communications; ensure timely, accurate feedback.
• Circulate OA system documents and reports; obtain approvals; archive documents and reports for Management review.
• Draft and submit reports to internal and external institutions, including status updates.
• Handle confidential matters, stamps, archives, and other office duties.
• Complete tasks assigned by supervisors.

Skills

Administrative experience

Investment banking knowledge

Overseas experience

Microsoft Office

Reporting

Time management

Coordination

Communication skills

Bilingual Mandarin/English

Tools

Microsoft Office

Job description

Analyst/Associate/AVP, Administrative Assistant, IBD

Key Accountabilities

• Responsible for checking and distributing emails, monitoring the progress of designated teams, coordinating cross-departmental communications, and ensuring the timeliness and accuracy of feedback;
• Responsible for the circulation of OA system documents, reports and written materials and seeking department head and Management's approval, following up and archiving the documents and reports submitted for Management's review, as well as ensuring effective communication between Management and staff;
• Responsible for drafting and submitting relevant reports to both internal and external institutions and departments, including comprehensive reports, project status updates, etc.;
• Responsible for confidential matters, stamp keeping, archives and other office-related tasks;
• Completing tasks assigned by the supervisors.

Skills & Experience

• Minimum of 3 years of team administrative work experience, a basic understanding and knowledge of investment banking business preferred;
• Candidates with over 2 years of full time working experience in Hong Kong or overseas is considered as an advantage;
• Proficient in Microsoft Office, strong reporting, time management, coordination and communication skills;
• Capable of working under demanding environment, willing to work overtime from time to time as necessary:
• Fluent in written and spoken Mandarin, with a good command of written and spoken English.

Other Information

• The personal data provided will be used for consideration of recruitment only. All personal data of unsuccessful candidate will be destroyed within 24 months;

About BOCI

As a leading investment bank in China and Hong Kong region, the investment banking arm of Bank of China, BOC International Holdings Limited ("BOCI"), is now seeking highly motivated, creative and success-oriented professional who would like to pursue the career in our group.