Executive Assistant / Personal Assistant to Founder

Selby Jennings; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Job summary

Selby Jennings in Hong Kong seeks an Executive Assistant / Personal Assistant to provide high-level administrative and executive support to senior members of the business. Responsibilities include managing complex calendars, coordinating domestic and international travel, organizing meetings and events, preparing materials, and handling confidential information with discretion.

The role requires a degree or diploma and experience in asset management or financial services, with strong MS Office

Qualifications

• Degree or Diploma holder with EA/PA experience.
• Asset management or financial services experience preferred.
• Experience supporting senior executives or C-suite.
• Strong organization and time-management skills.
• Proficiency in MS Office; English fluency; Cantonese or Mandarin.

Responsibilities

• Provide comprehensive executive and administrative support to senior executives and investment professionals.
• Manage complex calendars, meetings, and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including flights and visas.
• Organize internal and external meetings, conferences, events, and roadshows.
• Prepare materials, presentations, reports, and correspondence as required.
• Process expenses, invoices, and other administrative documentation.
• Liaise with investors, clients, partners, service providers, and senior stakeholders.
• Handle confidential information with discretion.
• Collaborate with internal teams to ensure seamless administrative support.
• Assist with office administration, events, and ad hoc projects.
• Identify priorities and proactively resolve scheduling or logistical issues.

Education

Bachelor or Diploma in related field

Tools

Outlook

Excel

PowerPoint

Word

Job description

A leading investment firm is looking for an Executive Assistant / Personal Assistant to provide high-level administrative and executive support to senior members of the business.

Key Responsibilities

• Provide comprehensive executive and administrative support to senior executives and investment professionals.
• Manage complex calendars, meetings, appointments, and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and visa arrangements.
• Organize internal and external meetings, conferences, business events, roadshows, and other engagements.
• Prepare meeting materials, presentations, reports, and correspondence when required.
• Process expenses, invoices, and other administrative documentation.
• Liaise professionally with investors, clients, business partners, service providers, and other senior external stakeholders where appropriate.
• Handle sensitive and confidential information with a high degree of discretion.
• Work closely with internal teams to ensure seamless administrative support across the business.
• Assist with office administration, events, and ad hoc projects as required.
• Proactively identify priorities, resolve scheduling or logistical issues, and anticipate executives' needs.

A leading investment firm is looking for an Executive Assistant / Personal Assistant to provide high-level administrative and executive support to senior members of the business.

Key Responsibilities

• Provide comprehensive executive and administrative support to senior executives and investment professionals.
• Manage complex calendars, meetings, appointments, and competing priorities across multiple time zones.
• Coordinate domestic and international travel, including flights, accommodation, transportation, itineraries, and visa arrangements.
• Organize internal and external meetings, conferences, business events, roadshows, and other engagements.
• Prepare meeting materials, presentations, reports, and correspondence when required.
• Process expenses, invoices, and other administrative documentation.
• Liaise professionally with investors, clients, business partners, service providers, and other senior external stakeholders where appropriate.
• Handle sensitive and confidential information with a high degree of discretion.
• Work closely with internal teams to ensure seamless administrative support across the business.
• Assist with office administration, events, and ad hoc projects as required.
• Proactively identify priorities, resolve scheduling or logistical issues, and anticipate executives' needs.

Requirements

• Degree or Diploma holder with solid Executive Assistant, Personal Assistant, or senior administrative experience.
• Previous experience within asset management, hedge funds, private equity, family offices, banking, or broader financial services is highly preferred.
• Demonstrated experience supporting senior executives, investment professionals, or C-suite stakeholders.
• Excellent organization and time-management skills with the ability to manage multiple priorities.
• Strong attention to detail and a proactive, solutions-oriented approach.
• Mature, polished, and professional with excellent stakeholder-management skills.
• High level of integrity and discretion when dealing with confidential matters.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and spoken English Cantonese and/or Mandarin for a Hong Kong-based position.