Executive Assistant, HR Team

Michael Page (Hong Kong); Hong Kong; On-site; HKD 320,000 - 560,000; Full time

Job summary

Michael Page Hong Kong is recruiting an organized Executive Assistant to support a senior HR leader in a fast-paced environment. You will handle complex calendars, travel planning, and confidential correspondence while coordinating with internal and external stakeholders.

The role covers executive support, HR administration, governance, and project coordination. A degree is preferred and a minimum of five years in related roles, with strong Cantonese and English communication.

Qualifications

• Degree holder preferred; candidates with substantial relevant experience will also be considered.
• 5 years of relevant experience in executive support, HR administration, office administration, or similar functions.
• Proficient in Microsoft Office applications, particularly PowerPoint, Word, and Excel.
• Strong written and spoken Cantonese and English; Mandarin would be an advantage.

Responsibilities

• Provide administrative and scheduling support to a senior HR executive, including calendar management, meeting coordination, travel arrangements, expense claims, and correspondence.
• Manage complex schedules involving internal and external stakeholders.
• Prepare presentations, briefing materials, reports, meeting minutes, and other business documentation.
• Support HR policy reviews, maintain accurate records, and ensure proper document filing.
• Assist with compliance-related documentation and ensure confidentiality of sensitive HR information.

Skills

Executive support

HR administration

Calendar management

Stakeholder management

Education

Degree holder

Tools

PowerPoint

Word

Excel

Microsoft Office

Job description

• Executive secretarial support to senior HR leadership
• Well-established company

About Our Client

A well-established firm is seeking a highly organised and proactive Executive Assistant to support a senior HR leader. This role is ideal for someone who enjoys working in a fast-paced environment, thrives on handling confidential information, and can balance executive support responsibilities with HR-related administration.

Job Description

• Provide comprehensive administrative and scheduling support to a senior HR executive, including calendar management, meeting coordination, travel arrangements, expense claims, and correspondence
• Manage complex schedules involving both internal and external stakeholders
• Prepare presentations, briefing materials, reports, meeting minutes, and other business documentation
• Support HR policy reviews, maintain accurate records, and ensure proper document filing
• Assist with compliance-related documentation and ensure confidentiality of sensitive HR information

The Successful Applicant

• Degree holder preferred; candidates with substantial relevant experience will also be considered
• 5 years of relevant experience in executive support, HR administration, office administration, or similar functions
• Proficient in Microsoft Office applications, particularly PowerPoint, Word, and Excel
• Strong written and spoken Cantonese and English; Mandarin would be an advantage

What's on Offer

• Opportunity to support a senior HR leader in a highly visible role
• Exposure to executive-level stakeholders
• Diverse scope covering executive support, HR operations, governance, and project coordination
• Stable, collaborative, and professional working environment