Executive Assistant, HR Team

Michael Page International (HK) Ltd; Hong Kong; On-site; HKD 480,000 - 720,000; Full time

Job summary

Michael Page International (HK) Ltd is seeking an organized Executive Assistant to provide comprehensive support to a senior HR leader in Hong Kong. The role combines executive assistance with HR administration, governance, and project coordination in a fast-paced environment.

You will manage complex calendars, coordinate meetings, prepare materials, and ensure confidential handling of sensitive information while supporting policy reviews and HR operations.

Qualifications

• 5 years of relevant experience in executive support, HR administration, office administration, or similar functions.
• Degree holder preferred; substantial relevant experience will be considered.
• Strong written and spoken Cantonese and English; Mandarin would be an advantage.

Responsibilities

• Provide administrative and scheduling support to a senior HR executive, including calendar management, meeting coordination, travel arrangements, expense claims, and correspondence.
• Manage complex schedules involving internal and external stakeholders.
• Prepare presentations, briefing materials, reports, meeting minutes, and other business documentation.
• Support HR policy reviews, maintain accurate records, and ensure proper document filing.
• Assist with compliance-related documentation and ensure confidentiality of sensitive HR information.

Skills

Executive support

HR administration

Office administration

Calendar management

Education

Bachelor's degree

Tools

Microsoft Office

PowerPoint

Word

Excel

Job description

Join a reputable firm to provide executive support to a senior HR leader while assisting with HR administration, governance, policy review, reporting, and stakeholder coordination.

A well-established firm is seeking a highly organised and proactive Executive Assistant to support a senior HR leader. This role is ideal for someone who enjoys working in a fast-paced environment, thrives on handling confidential information, and can balance executive support responsibilities with HR-related administration.

Description

• Provide comprehensive administrative and scheduling support to a senior HR executive, including calendar management, meeting coordination, travel arrangements, expense claims, and correspondence
• Manage complex schedules involving both internal and external stakeholders
• Prepare presentations, briefing materials, reports, meeting minutes, and other business documentation
• Support HR policy reviews, maintain accurate records, and ensure proper document filing
• Assist with compliance-related documentation and ensure confidentiality of sensitive HR information

Profile

• Degree holder preferred; candidates with substantial relevant experience will also be considered
• 5 years of relevant experience in executive support, HR administration, office administration, or similar functions
• Proficient in Microsoft Office applications, particularly PowerPoint, Word, and Excel
• Strong written and spoken Cantonese and English; Mandarin would be an advantage

Job Offer

• Opportunity to support a senior HR leader in a highly visible role
• Exposure to executive-level stakeholders
• Diverse scope covering executive support, HR operations, governance, and project coordination
• Stable, collaborative, and professional working environment