Executive Assistant (Global Luxury Brand | Up to HK$50K)

ADECCO Personnel Limited; Hong Kong; On-site; HKD 335,000 - 558,000; Full time

Job summary

AED Executive Assistant role supporting the Global CEO for a globally renowned luxury brand based in Hong Kong. The position involves managing a demanding schedule, preparing executive materials, and coordinating high-level meetings with cross-functional teams.

The role requires 7–10 years of EA experience, strong English and Mandarin, and proficiency in MS Office and travel/expense platforms. Bachelor’s degree or higher is preferred for this leadership support position.

Qualifications

• Minimum 7–10 years of Executive Assistant experience supporting C-suite executives in luxury sectors.
• Mature, resilient, and proactive with balance of operational execution and strategic thinking.
• Excellent stakeholder management and interpersonal skills with senior leadership.

Responsibilities

• Provide comprehensive executive support to the Global CEO and manage a dynamic schedule.
• Prepare high-quality presentations, reports, briefing materials, and executive correspondence.
• Coordinate meetings and cross-functional projects with regional teams; maintain confidential information.

Skills

Executive support

C-suite liaison

Stakeholder management

English & Mandarin

MS Office & Teams

Education

Bachelor's degree or above

Tools

MS Office Suite

Microsoft Teams

Travel & expense platforms

Job description

Executive Assistant (Global Luxury Brand | Up to HK$50K)

Our client is a globally renowned luxury brand with a strong presence across international markets. They are seeking an experienced and highly professional Executive Assistant to provide dedicated support to the Global CEO based in Hong Kong. This is a rare opportunity to work closely with a senior leader in a prestigious, fast-paced, and dynamic luxury business environment.

Responsibilities

• Provide comprehensive executive support to the Global CEO, managing a highly dynamic schedule, prioritizing critical activities, and ensuring seamless coordination of daily operations.
• Act as a trusted business partner, anticipating needs, managing changing priorities, and preparing high-quality presentations, reports, briefing materials, and executive correspondence for key meetings and engagements.
• Serve as the primary point of contact between the CEO and key stakeholders, building strong relationships with senior leadership, regional executives, and cross-functional teams across the organization.
• Coordinate executive meetings, strategic initiatives, and cross-functional projects, ensuring effective communication, alignment, and efficient decision-making within a matrix organization.
• Manage complex domestic and international travel arrangements, including private aviation, VIP logistics, security protocols, and bespoke executive itineraries.
• Handle highly confidential and sensitive information with the utmost discretion, professionalism, and integrity.
• Provide personal assistant and concierge-style support as required, helping to maximize the CEO's efficiency, productivity, and focus on strategic priorities.
• Oversee budget monitoring, expense management, invoice processing, and executive administration, ensuring compliance with internal policies and financial guidelines.
• Demonstrate strong adaptability, problem-solving skills, and attention to detail, proactively navigating shifting priorities and implementing contingency plans to ensure smooth business operations.

Requirements

• Minimum 7-10 years of Executive Assistant experience supporting C-suite executives, preferably within the luxury retail, jewellery, fashion, high-end hospitality, or multinational corporate sectors.
• Demonstrated maturity, resilience, and professionalism, with a proactive can-do attitude and the ability to balance operational execution with strategic thinking.
• Proven ability to thrive in a fast-paced and dynamic environment, effectively managing changing priorities, tight deadlines, and complex business requirements.
• Excellent stakeholder management and interpersonal skills, with the confidence and diplomacy to engage with senior leaders and executives across all levels of the organization.
• Strong written and verbal communication skills in English and Mandarin; proficiency in French is an advantage.
• Advanced proficiency in Microsoft Office Suite, Microsoft Teams, and travel and expense management platforms.
• Highly organized, detail-oriented, and capable of handling confidential information with the highest level of discretion and integrity.
• Bachelor's degree or above preferred.

Please note that only shortlisted candidates will be notified. All information collected will be treated in strict confidence and used solely for recruitment purposes.