Executive Assistant - Financial Services - up to 40K

Michael Page International (Hong Kong) Limited; Hong Kong; On-site; HKD 30,000 - 42,000; Full time

Benefits offered by this job

Medical Insurance

Annual Leave 15 Days

Job summary

Michael Page International (Hong Kong) Limited is seeking an experienced Executive Assistant to support three department heads and their growing teams. The role requires flexibility, initiative, and a positive mindset to learn beyond typical EA duties.

You will manage complex calendars, coordinate meetings, prepare documents and presentations, and handle travel arrangements while maintaining strict confidentiality and discretion in all communications.

Qualifications

• Higher education in business administration or relevant field.
• Experience in administrative or executive support roles, preferably in financial services or professional services.
• Fluency in English, Cantonese and Mandarin.
• Strong organisational and time management skills.
• Proficiency in MS Office and AI.

Responsibilities

• Managing and coordinating daily schedules, meetings, and appointments for senior executives.
• Preparing and organising documents, presentations, and reports.
• Handling travel arrangements, including booking flights, accommodations, and itineraries.
• Monitoring and responding to correspondence and communications on behalf of the executives.
• Maintaining records, databases, and filing systems.
• Liaising with internal and external stakeholders to ensure smooth workflow.
• Providing general administrative support to the team as needed.
• Ensuring confidentiality and discretion in handling sensitive information.

Skills

MS Office

AI

Education

Bachelor's degree in Business Administration

Tools

AI Tools

Job description

• Immediate Start Required
• Western Culture

About Our Client

My client is within the financial services sector based in Hong Kong. They are looking for an EA to join their team, this will be supporting 3 department heads and their growing teams. They will require someone who is flexible and wanting to learn more about their department than just the typical EA duties. They want someone who has a positive mindset, operates with flexibility and takes initiative

Job Description

As an EA, your main responsibilities will include:

• Managing and coordinating daily schedules, meetings, and appointments for senior executives.
• Preparing and organising documents, presentations, and reports.
• Handling travel arrangements, including booking flights, accommodations, and itineraries.
• Monitoring and responding to correspondence and communications on behalf of the executives.
• Maintaining records, databases, and filing systems.
• Liaising with internal and external stakeholders to ensure smooth workflow.
• Providing general administrative support to the team as needed.
• Ensuring confidentiality and discretion in handling sensitive information.

The Successful Applicant

A successful EA should have:

• Higher education in business administration or relevant
• Previous experience in an administrative or executive support role, preferably in financial services or professional services
• Candidates with oversees experience in education or work will have an advantage
• Strong organisational and time management skills.
• Proficiency in MS office and AI
• Excellent communication and interpersonal skills- Fluency in English, Cantonese and Mandarin
• Attention to detail and a proactive approach to problem-solving.
• The ability to work independently and under pressure.
• Professionalism and a high level of discretion.

What's on Offer

• Medical Insurance
• Annual Leave 15 Days