Executive Assistant - Professional Services - up to 40K

Michael Page International (HK) Ltd; Hong Kong Island; On-site; HKD 268,000 - 446,000; Full time

Benefits offered by this job

Annual Leave 15 Days

Discretionary bonus

Job summary

Michael Page International (HK) Ltd is seeking an Executive Assistant to support partners in a dynamic professional services environment. The role focuses on calendar management, travel logistics, confidential communications, and the preparation of reports and presentations.

The successful candidate will leverage AI tools to streamline daily routines, demonstrate strong organisational skills, and communicate fluently in English, Cantonese and Mandarin.

Qualifications

• Higher education in business administration or relevant field.
• 3–5 years of proven executive-level support experience.
• Strong organisational and multitasking abilities.
• Proficiency in office software tools and demonstrated ability to use AI in daily operations.
• Excellent verbal and written communication in English, Cantonese and Mandarin.

Responsibilities

• Managing calendars, scheduling appointments, and coordinating meetings efficiently.
• Organising travel arrangements, including flights, accommodation, and itineraries.
• Handling confidential documents and correspondence with discretion.
• Preparing reports, presentations, and other business materials as required.
• Coordinating and supporting events, including logistics and communication with stakeholders.
• Maintaining and updating records, databases, and filing systems.
• Assisting with expense reporting and budget tracking.
• Providing ad-hoc administrative support as needed to ensure seamless operations.

Skills

Calendar management

Travel coordination

Discretion and confidentiality

Report and presentation preparation

Event coordination

Records management

Expense reporting

AI integration in workflows

Education

Higher education in business administration

Tools

Microsoft Office

AI tools

Job description

Executive Assistant - Professional Services - up to 40K

This is a new headcount for a dynamic EA to join the team. They must be passionate about AI and be able to integrate into their daily processes

Our client is within the professional services space, with a strong reputation globally and over 20 years track record in China. They are looking for an EA to support a couple of partners in the business. This role will require someone who can work independently, who takes initiative and continuously strives to learn and use AI to incorporate in their daily routines.

Description

As an EA you will have the following duties

• Managing calendars, scheduling appointments, and coordinating meetings efficiently.


• Organising travel arrangements, including flights, accommodation, and itineraries.


• Handling confidential documents and correspondence with discretion.


• Preparing reports, presentations, and other business materials as required.


• Coordinating and supporting events, including logistics and communication with stakeholders.


• Maintaining and updating records, databases, and filing systems.


• Assisting with expense reporting and budget tracking.


• Providing ad-hoc administrative support as needed to ensure seamless operations.

Profile

The EA will have the following background

• Higher education in business administration or relevant


• Around 3-5 years experience - Proven experience in providing executive-level support in a professional environment.


• Strong organisational and multitasking abilities to handle various responsibilities effectively.


• Proficiency in office software tools and technology- ability to demonstrate using AI in their daily operations


• Excellent verbal and written communication skills in English, Cantonese and Mandarin.


• A high level of discretion and professionalism when handling sensitive information.


• Proactive problem-solving skills and attention to detail.


• Flexibility to adapt to changing priorities and schedules.

Job Offer

• Annual Leave 15 Days


• Discretionary bonus