Executive Assistant - Professional Services - up to 40K

Michael Page (Hong Kong); Hong Kong; On-site; HKD 300,000 - 520,000; Full time

Benefits offered by this job

Annual Leave 15 Days

Discretionary bonus

Job summary

Michael Page is seeking an Executive Assistant in Hong Kong to support a couple of partners in a fast-paced professional services environment. You will manage calendars, coordinate meetings, and arrange travel while handling confidential information with discretion.

The role emphasizes initiative, independence, and leveraging AI in daily routines. The ideal candidate has 3–5 years of executive support experience, excellent English, Cantonese and Mandarin communication, and strong organizational

Qualifications

• Higher education in business administration or relevant field.
• 3–5 years of executive-level support experience.
• Strong organizational and multitasking abilities.
• Proficiency with office software and AI in daily operations.
• Excellent English, Cantonese and Mandarin communication skills.
• Discretion and professionalism with sensitive information.
• Flexibility to adapt to changing priorities.

Responsibilities

• Managing calendars, scheduling appointments, and coordinating meetings efficiently.
• Organising travel arrangements, including flights, accommodation, and itineraries.
• Handling confidential documents and correspondence with discretion.
• Preparing reports, presentations, and other business materials as required.
• Coordinating and supporting events, including logistics and communication with stakeholders.
• Maintaining and updating records, databases, and filing systems.
• Assisting with expense reporting and budget tracking.
• Providing ad-hoc administrative support as needed to ensure seamless operations.

Skills

Executive support

Calendar management

Travel coordination

Communication

Discretion

Problem solving

Multitasking

English

Cantonese

Mandarin

AI use in daily operations

Education

Higher education in business administration or relevant

Tools

Microsoft Office

AI tools

Job description

• 5 Days work
• New Headcount

About Our Client

Our client is within the professional services space, with a strong reputation globally and over 20 years track record in China. They are looking for an EA to support a couple of partners in the business. This role will require someone who can work independently, who takes initiative and continuously strives to learn and use AI to incorporate in their daily routines.

Job Description

As an EA you will have the following duties

• Managing calendars, scheduling appointments, and coordinating meetings efficiently.
• Organising travel arrangements, including flights, accommodation, and itineraries.
• Handling confidential documents and correspondence with discretion.
• Preparing reports, presentations, and other business materials as required.
• Coordinating and supporting events, including logistics and communication with stakeholders.
• Maintaining and updating records, databases, and filing systems.
• Assisting with expense reporting and budget tracking.
• Providing ad-hoc administrative support as needed to ensure seamless operations.

The Successful Applicant

The EA will have the following background

• Higher education in business administration or relevant
• Around 3-5 years experience - Proven experience in providing executive-level support in a professional environment.
• Strong organisational and multitasking abilities to handle various responsibilities effectively.
• Proficiency in office software tools and technology- ability to demonstrate using AI in their daily operations
• Excellent verbal and written communication skills in English, Cantonese and Mandarin.
• A high level of discretion and professionalism when handling sensitive information.
• Proactive problem-solving skills and attention to detail.
• Flexibility to adapt to changing priorities and schedules.

What's on Offer

• Annual Leave 15 Days
• Discretionary bonus