EA - Executive Office - up to 65K

Michael Page International (Hong Kong) Limited; Hong Kong; On-site; HKD 279,000 - 446,000; Full time

Benefits offered by this job

Medical Insurance

Discretionary bonus

Job summary

Michael Page International (Hong Kong) Limited is seeking an experienced Executive Assistant to join the Executive Office and support senior management in a large multinational firm.

The role covers calendar management, travel, meeting coordination, confidential handling, reports, stakeholder liaison, events, and general admin. English, Cantonese and Mandarin are required; prior experience in large financial services or conglomerates preferred.

Qualifications

• Experience providing executive support in a corporate or large multinational environment.
• Strong written and verbal communication in English, Cantonese and Mandarin.
• Ability to handle sensitive information with discretion.
• Excellent organisational and multitasking abilities.
• Proactive and solution oriented mindset.

Responsibilities

• Managing senior management calendar, appointments, and travel arrangements.
• Coordinating meetings, preparing agendas, and taking minutes.
• Handling confidential correspondence and documents with discretion.
• Overseeing the preparation of reports, presentations, and other materials.
• Acting as a liaison between the Chairman and internal/external stakeholders.
• Organising corporate events and ensuring seamless execution.
• Maintaining an efficient filing and record-keeping system.
• Providing general administrative support to ensure operational efficiency.

Skills

Communication skills

Organisational skills

Multitasking

Discretion/confidentiality

Proactive mindset

Education

Bachelor's degree in business administration

Tools

Microsoft Office

AI tools

Job description

• Executive Office
• Snr EA role

About Our Client

My client is a well known global firm who is looking for an experienced EA to join their team. This will be to join their executive office and to support senior management. The candidate must come from large firms such as Financial Services, conglomerates etc

Job Description

As an EA, your main responsibilities will include:

• Managing senior management calendar, appointments, and travel arrangements.
• Coordinating meetings, preparing agendas, and taking minutes.
• Handling confidential correspondence and documents with discretion.
• Overseeing the preparation of reports, presentations, and other materials.
• Acting as a liaison between the Chairman and internal/external stakeholders.
• Organising corporate events and ensuring seamless execution.
• Maintaining an efficient filing and record-keeping system.
• Providing general administrative support to ensure operational efficiency.

The Successful Applicant

A successful EA should have:

• Higher education in business administration or relevant
• A strong background in executive support within a corporate environment.- must come from large MNCs
• Excellent written and verbal communication skills in English, Cantonese and Mandarin
• Ability to handle sensitive information with the utmost confidentiality.
• Strong organisational and multitasking abilities.
• Proficiency in using office software and AI tools.
• Attention to detail and a proactive mindset.

What's on Offer

• Medical Insurance
• Discretionary bonus