Executive Assistant (Family Office)

Ambition; Hong Kong; Presencial; HKD 420.000 - 600.000; Jornada completa

Descripción de la vacante

Ambition in Hong Kong seeks an experienced Executive Assistant to support senior management. You will manage executives' calendars, coordinate meetings and events, arrange travel, visas and forex, and oversee board meeting logistics.

You bring a Bachelor’s degree and at least 5 years’ secretarial/administrative experience, with strong MS Office skills, meticulous attention to detail, and excellent written and verbal communication in English, Cantonese and Mandarin.

Formación

• Bachelor’s degree required.
• At least 5 years of secretarial/administrative experience.

Responsabilidades

• Manage executives' calendars, including scheduling and coordinating appointments, meetings, and events.
• Handle itineraries, flight and hotel arrangements, visas and forex processing for the team.
• Coordinate and administer the logistics associated with the board meetings.
• Provide assistance on presentation materials preparation.
• Track business expenses and prepare expense reports.

Conocimientos

Calendar management

Microsoft Office proficiency

Attention to detail

Communication skills

Languages: EN/CN/ Mandarin

Educación

Bachelor's degree

Herramientas

Microsoft Excel

PowerPoint

Outlook

Descripción del empleo

Our client is a fast-growing family office in Hong Kong, and they are currently looking for an Executive Assistant to support their senior management.

The Role

• Manage executives' calendars, including scheduling and coordinating appointments, meetings, and events
• Handle itineraries, flight and hotel arrangements, visas and forex processing for the team
• Coordinate and administer the logistics associated with the board meetings
• Provide assistance on presentation materials preparation
• Track business expenses and prepare expense reports

Your Profile

• Bachelor's degree holder
• Minimum 5 years of experience in secretarial and/or administrative experience
• Proficient in all aspects of Microsoft Office (especially Excel, PowerPoint and Outlook)
• Detail-minded and works with a high degree of accuracy
• Effective communication skills are key (written and verbal)
• Fluent in spoken and written English, Cantonese and Mandarin