Team Assistant

AAA Global; Hong Kong; On-site; HKD 350,000 - 500,000; Full time

Job summary

AAA Global, working with a family office in Hong Kong, is seeking a Team Assistant to support growth and partnerships. You will schedule high‑volume meetings, act as the first external contact, maintain contact databases, and prepare briefing packs for senior discussions.

You’ll manage deadlines, travel, and events with discretion in a fast-paced environment. The role requires 2+ years in a similar position, a degree from a leading university, and strong English communication skills;

Qualifications

• 2+ years as a Team Assistant, Executive Assistant or Personal Assistant at a top-tier bank, asset manager or financial institution.
• Degree from a leading university.
• Strong diary management and organisational skills, able to juggle multiple priorities calmly.
• Proficient in Outlook, Excel and Word; experience with CRM tools a plus.
• Confident, professional communicator with senior external stakeholders.
• Clear written and spoken English; Mandarin and/or Cantonese a plus.
• Highly discreet and trustworthy with confidential information.

Responsibilities

• Schedule and manage a high volume of meetings with senior external contacts, often across multiple time zones and at short notice.
• Act as a polished first point of contact for external guests, ensuring every interaction reflects the firm’s standards.
• Maintain the team’s contact database and pipeline trackers, logging meetings, outcomes and next steps accurately.
• Prepare briefing packs, profiles and meeting notes so the team is fully prepared for every conversation.
• Track follow-ups and deadlines, keeping the team on top of all live discussions.
• Organise networking events, roadshows and external meetings, including venues, travel and hospitality.
• Manage diaries, travel and expenses for the team.
• Take ownership of ad hoc projects from start to finish, handling sensitive information with complete discretion.

Skills

Diary management

Organizational skills

Communication

Discretion

Prioritization

Written and spoken English

Education

Degree from a leading university

Tools

Outlook

Excel

Word

CRM tools

Job description

Team Assistant | Family Office | Hong Kong

Job Summary

AAA Global is partnering with a family office in Hong Kong to hire a Team Assistant for its growth and partnerships function. You’ll be at the centre of the team’s external relationship-building, managing a high volume of meetings with senior industry professionals, keeping contact pipelines organised and making sure nothing falls through the cracks. It’s a hands-on role with plenty of ownership, suited to someone who enjoys a fast pace and takes pride in getting the details right.

Key Responsibilities

• Schedule and manage a high volume of meetings with senior external contacts, often across multiple time zones and at short notice
• Act as a polished first point of contact for external guests, ensuring every interaction reflects the firm’s standards
• Maintain the team’s contact database and pipeline trackers, logging meetings, outcomes and next steps accurately
• Prepare briefing packs, profiles and meeting notes so the team is fully prepared for every conversation
• Track follow-ups and deadlines, keeping the team on top of all live discussions
• Organise networking events, roadshows and external meetings, including venues, travel and hospitality
• Manage diaries, travel and expenses for the team
• Take ownership of ad hoc projects from start to finish, handling sensitive information with complete discretion

Skills and Experience

• 2+ years as a Team Assistant, Executive Assistant or Personal Assistant at a top‑tier bank, asset manager or financial institution
• Degree from a leading university
• Strong diary management and organisational skills, able to juggle multiple priorities calmly
• Proficient in Outlook, Excel and Word; experience with CRM tools a plus
• Confident, professional communicator with senior external stakeholders
• Clear written and spoken English; Mandarin and/or Cantonese a plus
• Highly discreet and trustworthy with confidential information