Executive Assistant ( Family Office )

Osmium Consulting Group Limited; Hong Kong; On-site; HKD 120,000 - 180,000; Full time

Job summary

Osmium Consulting Group Limited seeks an experienced Executive Assistant to support a Principal in a high-demand role. The position requires expert calendar management, meticulous meeting preparation, and seamless liaison with trusted advisors and partners.

You will organize complex travel, prepare briefing materials, and capture precise minutes, ensuring action items are tracked and followed through under pressure. This role also demands discretion and multilingual communication abilities.

Qualifications

• Bachelor’s degree in a related discipline.
• Minimum 8 years of executive support experience in Family Office/Private Bank preferred.
• Strong problem-solving, calm under pressure, able to handle last-minute changes.
• Trilingual fluency in English, Cantonese, and Mandarin.

Responsibilities

• Proactively manage executive calendar and communications.
• Prepare meeting materials, briefings, agendas, and board packs.
• Attend key meetings, take minutes, and follow up on actions.
• Arrange personal and business travel, including flights, accommodation, visas, and transport.
• Act as primary contact between the Principal and external advisors and partners.

Skills

Executive support

Calendar management

Stakeholder coordination

Meeting coordination

Travel planning

Discretion under pressure

Trilingual English-Cantonese-Mandarin

Education

Bachelor's degree

Job description

Proactively manage and optimize the Principal’s complex daily calendar, filtering incoming communications, scheduling high-level meetings, and prioritizing daily action items.

Prepare meeting materials, briefing documents, agendas, and board packs. Attend key business meetings, take precise minutes, and follow up on action items.

Arrange comprehensive personal and business travel itineraries, including private jet/first-class flights, luxury accommodation, visas, ground transportation, and passport/immigration matters.

Act as the primary point of contact between the Principal and external advisors, private banks, legal counsel, wealth managers, accountants, and business partners.

Qualifications:

Bachelor’s degree in Business Administration, Finance, Hospitality Management, or a related discipline.

Minimum 8 years of executive support, prior experience working in a Family Office, Private Bank, Financial Institution is highly preferred.

Strong problem-solving capabilities, calm under pressure, with a "can-do" attitude to handle last-minute changes or emergencies outside standard office hours.

Trilingual fluency in spoken and written English, Cantonese, and Putonghua (Mandarin) is essential.