Executive Assistant, Division & Retail Operations (HK)

Chanel, Inc.; Hong Kong; On-site; HKD 300,000 - 480,000; Full time

Job summary

Chanel Hong Kong division seeks a Division Assistant to serve as the operational anchor, delivering executive support to the General Manager and managing divisional administrative workflows, planning materials, and analytical reports.

You will coordinate executive logistics, annual meeting calendars, budgeting, and onboarding, while supporting retail administrative operations and CSR initiatives with discretion and agility.

Qualifications

• Experience supporting senior executives in multinational environments.
• Strong planning, time management and organizational abilities.
• Excellent written and verbal communication in English and Chinese.
• Proactive, discreet problem-solving and adaptability.

Responsibilities

• Lead end-to-end calendar management, scheduling, travel logistics, and meeting materials.
• Develop and manage annual meeting calendars and coordinate agendas.
• Monitor and track budgets and financials within divisional scope.
• Support retail administrative operations and frontline processes.
• Coordinate onboarding for new team members and 100-day integration.

Skills

Executive support

Organizational & influencing

Interpersonal & communication

MS Office proficiency

Tools

MS Office

Job description

Chanel Hong Kong division seeks a Division Assistant to serve as the operational anchor, delivering executive support to the General Manager and managing divisional administrative workflows, planning materials, and analytical reports.

You will coordinate executive logistics, annual meeting calendars, budgeting, and onboarding, while supporting retail administrative operations and CSR initiatives with discretion and agility.