Executive Assistant & Business Operations Coordinator

313 Family Office; Hong Kong; On-site; HKD 380,000 - 550,000; Full time

Job summary

313 Family Office is seeking an experienced Executive Assistant & Business Support Coordinator in Hong Kong. The role combines executive support, administration and business coordination to relieve the Head of Commercial Strategy & Investor Relations of routine workload.

You will organize day-to-day activities, manage documents and follow-ups, and maintain client paperwork and records. Key tasks include calendar management, meeting coordination, travel support and preparation of presentations.

Qualifications

• 5+ years of relevant experience in administration, executive assistance, secretarial, client services or operations.

Responsibilities

• Manage calendars, meetings and appointments for the Head of Commercial Strategy & Investor Relations
• Coordinate internal and external meetings with clients, prospects and professional partners
• Prepare meeting agendas, briefing materials and supporting documents
• Take meeting notes and maintain clear action points
• Track outstanding actions and follow up with relevant parties
• Assist with travel arrangements, including flights, hotels and itineraries
• Prepare presentations, reports, spreadsheets and other business documents
• Support the administrative side of client onboarding using established checklists and procedures
• Maintain prospect and client databases and update CRM records
• Coordinate client communications and follow-ups to ensure timely responses and updates

Skills

Executive support

Office administration

Client services

Secretarial

Operations

Tools

AI Tools

Microsoft Office

Autopilot

Google Workspace

Job description

313 Family Office is seeking an experienced Executive Assistant & Business Support Coordinator in Hong Kong. The role combines executive support, administration and business coordination to relieve the Head of Commercial Strategy & Investor Relations of routine workload.

You will organize day-to-day activities, manage documents and follow-ups, and maintain client paperwork and records. Key tasks include calendar management, meeting coordination, travel support and preparation of presentations.