Executive Support & Operations Specialist

Charterhouse Hong Kong; Hong Kong; On-site; HKD 279,000 - 346,000; Full time

Benefits offered by this job

Discretionary bonus

Job summary

Charterhouse Hong Kong is seeking an experienced executive assistant to support the General Manager with end-to-end calendar management, travel planning, and briefing materials in a fast-paced multinational setting. The role also covers retail operations support, governance planning, budget tracking with Finance, and smooth onboarding.

Strong English and Chinese, plus MS Office proficiency, are essential for success in this dynamic team.

Qualifications

• Proven executive-support experience in multinational or fast-paced settings.
• Strong organizational and time-management abilities.
• Bilingual proficiency in English and Chinese is required.
• Advanced MS Office skills (Excel, PowerPoint, Word).

Responsibilities

• Direct end-to-end calendar administration for the General Manager and resolve scheduling conflicts.
• Arrange travel itineraries and prepare thorough briefing materials.
• Support retail operations including POS supplies, licensing, and procurement.
• Coordinate agendas and logistics for governance calendars and budget milestones.
• Forecast budgets with Finance for Travel & Entertainment and identify cost savings.
• Facilitate onboarding and integration for new staff, arranging logistics.

Skills

Executive support

Calendar management

Multitasking

Bilingual English/Chinese

Communication

Tools

Excel

PowerPoint

Word

Job description

Charterhouse Hong Kong is seeking an experienced executive assistant to support the General Manager with end-to-end calendar management, travel planning, and briefing materials in a fast-paced multinational setting. The role also covers retail operations support, governance planning, budget tracking with Finance, and smooth onboarding.

Strong English and Chinese, plus MS Office proficiency, are essential for success in this dynamic team.