Executive Assistant / Administrative Assistant | Global Organization $25k

King Deux Search & Consulting; Hong Kong Island; On-site; HKD 254,000 - 304,000; Full time

Job summary

King Deux Search & Consulting, a specialised executive search firm, seeks an Executive Assistant / Administrative Assistant to support the Chief Executive Office in Hong Kong. The role focuses on calendar management, meeting preparation, and seamless coordination with internal teams and external partners.

You will draft meeting minutes, prepare reports, and handle confidential correspondence while maintaining high standards of professionalism.

Qualifications

• Bachelor's degree in Business Administration, Management, or Secretarial Studies with 3–4 years supporting senior executives.
• Highly organized and detail-oriented in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Proficient in English and Chinese (Putonghua).
• Experience collaborating with Finance and Accounting is a plus.

Responsibilities

• Coordinate communications and collaboration with internal teams and external stakeholders.
• Prepare documents for internal meetings, agendas, and reports.
• Draft minutes and ensure follow-up on assigned tasks.
• Provide comprehensive secretarial support to the Chief Executive Office, manage schedules and correspondence.
• Adapt to evolving needs and support various projects.

Skills

Organizational skills

Communication skills

Multitasking

English & Chinese

MS Office

Education

Bachelor's degree / Secretarial studies

Tools

Microsoft Word

Microsoft Excel

PowerPoint

VLOOKUP

Job description

Job Openings Executive Assistant / Administrative Assistant | Global Organization $25k

About the job Executive Assistant / Administrative Assistant | Global Organization $25k

King Deux Search & Consulting is a specialised executive search firm which offers bespoke talent solutions across financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process.

The organization focused on improving supply chain efficiency and global trade. They offers solutions to enhance product visibility and streamline operations, supporting innovation and growth across industries.

Responsibilities

• Facilitate communication and collaboration with both internal teams and external stakeholders regarding business activities, internal meetings, and conferences.
• Prepare necessary documents for internal meetings, including agendas and reports.
• Draft minutes of meetings and ensure follow-up on assigned tasks to maintain accountability.
• Provide comprehensive administrative and secretarial support to the Chief Executive office, managing schedules, correspondence, and other essential tasks.
• Perform additional duties as assigned, adapting to the evolving needs of the organization and supporting various projects as required.

Qualifications

• Bachelor's degree in Business Administration, Management, or a Diploma in Secretarial Studies or a related field, with at least 3-4 years of relevant experience supporting senior executives.
• Highly organized and detail-oriented, capable of thriving in a fast-paced environment.
• Excellent interpersonal and communication skills.
• Positive, self-motivated, and responsible, with the ability to multitask effectively.
• Experience co-work with Finance and Account department would be a plus.
• Proficient in both written and spoken English and Chinese (including Putonghua).
• Skilled in Microsoft Office Suite (Word, Excel, PowerPoint, Vlookup).
• Immediately available highly preferred.