Executive Assistant - Financial Services - 55K

Michael Page International (Hong Kong) Limited; Hong Kong; On-site; HKD 279,000 - 446,000; Full time

Benefits offered by this job

Medical Insurance

Discretionary Bonus

Job summary

Michael Page International (Hong Kong) Limited is seeking an Executive Assistant to provide high-level administrative support to senior executives in the financial services sector. The role involves multitasking, prioritising a busy workload, and ensuring efficient operations for a core team of 6–7 people.

You will manage calendars, coordinate travel, prepare meeting materials, and handle confidential documentation with discretion.

Qualifications

• Higher education in business administration or relevant studies.
• Strong organisational and multitasking abilities.
• Prior experience in a similar administrative support role, preferably in financial services / buy side
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint and other AI tools
• Excellent communication and interpersonal skills - fluency in English, Cantonese and Mandarin
• Attention to detail and the ability to handle confidential information
• A proactive approach to problem-solving and task management

Responsibilities

• Managing schedules, calendars, and appointments for senior executives.
• Coordinating travel arrangements, including booking flights, accommodations, and transportation.
• Preparing and organising meeting materials, presentations, and reports.
• Handling confidential correspondence and documentation with discretion.
• Assisting with expense reporting and budget tracking.
• Liaising with internal teams and external stakeholders to ensure seamless communication.
• Organising and supporting events, meetings, and conferences as required.
• Performing other administrative tasks to support the team's operations.

Skills

Organisational skills

Multitasking

Communication skills

Interpersonal skills

Problem solving

Attention to detail

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

AI tools

Job description

• 5 Day work
• Global Asset Management

About Our Client

This Executive Assistant role in the financial services industry this is a team based position supporting some key senior management members in the business. This role needs to support around 6-7 people in the core team and will require someone who can multitask and prioritise workload.

Job Description

As an Executive Assistant, your main responsibilities will include:

• Managing schedules, calendars, and appointments for senior executives.
• Coordinating travel arrangements, including booking flights, accommodations, and transportation.
• Preparing and organising meeting materials, presentations, and reports.
• Handling confidential correspondence and documentation with discretion.
• Assisting with expense reporting and budget tracking.
• Liaising with internal teams and external stakeholders to ensure seamless communication.
• Organising and supporting events, meetings, and conferences as required.
• Performing other administrative tasks to support the team's operations.

The Successful Applicant

A successful Executive Assistant should have:

• Higher education in business administration or relevant studies
• Strong organisational and multitasking abilities.
• Prior experience in a similar administrative support role, ideally in Financial services / Buy side
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint and other AI tools
• Excellent communication and interpersonal skills- fluency in English, Cantonese and Mandarin
• Attention to detail and the ability to handle confidential information.
• A proactive approach to problem-solving and task management.

What's on Offer

• Medical Insurance
• Discretionary Bonus