Executive Assistant, Group C Suite, Global Alternative Investment Manager

King Deux Search and Consulting; Hong Kong; On-site; HKD 420,000 - 700,000; Full time

Job summary

King Deux Search & Consulting is seeking an experienced Executive Assistant who aspires to progress into a Chairman’s Apprentice / Junior Business Management role. You will support executives, coordinate senior management meetings, and drive process improvements to enhance efficiency in a fast-paced financial services environment.

The role requires a bachelor’s degree and 8–10 years of relevant experience, with fluency in English and Chinese (Cantonese and Mandarin).

Qualifications

• Bachelor’s degree in Finance, Business, or related field.
• 8–10 years of EA, project coordination, or business analyst experience (finance preferred).
• Fluent in English and Chinese (Cantonese and Mandarin).
• Excellent organizational, communication, and prioritization skills.
• Mature, proactive, discreet, and adaptable in a fast-paced environment.
• Driven to learn investments, corporate management under C-suite mentorship.

Responsibilities

• Serve as a key point of contact for executives, clients, and stakeholders, filtering inquiries and handling confidential matters with discretion.
• Coordinate senior management meetings, client visits, agendas, materials, logistics, and follow-up actions.
• Anticipate executives' needs and proactively identify process improvements to increase efficiency.
• Support strategic initiatives and special projects by coordinating activities and tracking deliverables.
• Manage project plans, timelines, meetings, action logs, and stakeholder engagement for effective execution.
• Support corporate events and stakeholder engagement, including planning and vendor coordination.
• Prepare and consolidate presentations, reports, briefing notes, minutes, and correspondence with accuracy.
• Assist with CRM data entry for contact records and administrative systems.
• Build strong relationships with internal and external stakeholders to enable business execution.
• Drive process improvements and AI adoption to enhance administrative workflows.
• Assist with ad-hoc assignments and projects as required.

Skills

Executive support

Communication skills

Bilingual English/Chinese

Project coordination

Education

Bachelor’s degree or above

Tools

CRM systems

Job description

King Deux Search & Consulting is a specialised executive search firm which offers bespoke talent solutions across financial services and commerce. We are committed to not only finding the right opportunity for our candidates but also leaving a legacy that lives on beyond the hiring process.

Follow us at https://www.careers-page.com/kingdeux for updates on the exceptional clients we represent. Stay up-to-date on industry news and get your career consultation scheduled at kingdeux.com

About Your Company

King Deux is partnering with a multi-licensed financial group engaged in asset management, securities trading business. (Type 1, 4, and 9 regulated activities). Our Chairman leads dynamic initiatives across investment, digital assets, and alternative markets. We are now seeking a sharp, resourceful, and highly organized Executive Assistant who aspires to progress into a Chairman’s Apprentice / Junior Business Management role

About your role

• Serving as a key point of contact for executives, clients, and stakeholders, filtering inquiries, prioritizing meetings, managing communications and handling confidential matters with sound judgment and discretion.
• Coordinate senior management meetings, regular team meetings, client visits and executive engagements, including agendas, materials, logistics, and follow-up actions.
• Anticipating executives' needs and proactively identifying opportunities to improve processes and increase efficiency.
• Support strategic initiatives and special projects by coordinating activities, monitoring progress, tracking deliverables, and escalating issues where appropriate.
• Manage project plans, timelines, meetings, action logs, and stakeholder engagement to ensure effective execution across teams.
• Support corporate events and stakeholder engagement activities, including planning, logistics, vendor coordination, communications, and on-site execution.
• Prepare and consolidate presentations, reports, briefing notes, minutes, and correspondence with a high level of accuracy and professionalism.
• Assisting with CRM data entry for contact records, and administrative systems to support effective relationship management.
• Build strong relationships with internal and external stakeholders to support effective business execution and collaboration to optimize business execution.
• Drive process improvements and digital adoption initiatives, including leveraging AI tools to enhance administrative efficiency, documentation, and workflows.
• Assisting with other ad-hoc assignments and projects as required.

What you will need to succeed

• Bachelor’s degree or above in Finance, Business, Communications, or a related discipline.
• 8-10 years of experience in an executive assistant, project coordination, or business analyst capacity (finance sector preferred).
• Excellent command of English and Chinese (Cantonese and Mandarin).
• Strong organizational, communication, and prioritization skills with high attention to detail.
• Mature, proactive, discreet, and adaptable in a fast-paced environment.
• Ambitious with a genuine interest in investments, corporate management, and personal development under C-suite mentorship.