Executive Assistant

Quam Securities Limited; Hong Kong; On-site; HKD 420,000 - 540,000; Full time

Job summary

Quam Securities Limited is seeking an experienced Executive Assistant to provide daily secretarial support to senior management in Hong Kong. The role covers diary management, meeting coordination, travel arrangements, and expense processing, with responsibility for preparing materials and minutes.

The ideal candidate holds a degree, has 5+ years of experience supporting executives, and is fluent in English and Chinese.

Qualifications

• Degree holder or equivalent educational background
• At least 5 years of experience supporting senior executives
• Strong written and spoken English and Chinese
• Well-organized, reliable, and able to work independently under tight deadlines
• High level of integrity, discretion, and confidentiality
• Proficient in MS Office (Word, Excel, PowerPoint); familiar with common AI tools is a plus
• Flexible and willing to work overtime when required

Responsibilities

• Provide daily secretarial support to Senior Management, manage diaries, and handle phone calls
• Arrange business meetings, prepare agendas, and take minutes
• Book flights and hotels, arrange itineraries, and process expense claims
• Prepare meeting materials, documents, and presentation slides
• Support general office administration to keep daily operations running smoothly
• Assist with ad-hoc projects and tasks under tight deadlines

Education

Degree holder or equivalent educational background

Tools

MS Office (Word, Excel, PowerPoint)

AI tools awareness

Job description

• Provide daily secretarial support to Senior Management, manage diaries, and handle phone calls
• Arrange business meetings, prepare agendas, and take minutes
• Book flights and hotels, arrange itineraries, and process expense claims
• Prepare meeting materials, documents, and presentation slides
• Support general office administration to keep daily operations running smoothly
• Assist with ad-hoc projects and tasks under tight deadlines

Job Requirements:

• Degree holder or equivalent educational background
• At least 5 years of experience supporting senior executives, covering both business and personal affairs
• Strong written and spoken English and Chinese
• Well‑organized, reliable, and able to work independently under tight deadlines
• High level of integrity, discretion, and respect for confidentiality
• Proficient in MS Office (Word, Excel, PowerPoint); familiar with common AI tools is a plus
• Flexible and willing to work overtime when required

We offer attractive salary, benefits and 5‑day workweek to the successful applicant.