Admininstrative Assistant

Ropner Lewis Sanders Limited; Hong Kong; On-site; HKD 201,000 - 312,000; Full time

Job summary

Ropner Lewis Sanders Limited in Hong Kong is seeking an organized Office Administrator to support daily operations and senior management. You will manage diaries, arrange travel, prepare agendas and minutes, handle vendor relations, office supplies, and assist with expense claims and invoicing.

Strong English and Cantonese are essential, with Mandarin a plus; immediate availability is preferred. The role covers reception duties, event coordination, and ensuring smooth facilities support, with

Qualifications

• 2–4 years of relevant experience in office administration, facilities support or event coordination.
• Diploma or above.
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook).
• Strong organisational and multitasking skills.
• Excellent written and spoken English and Cantonese; Mandarin is a plus.
• Able to work independently and proactively with minimal supervision.
• Detail-oriented, reliable, positive and service-minded.

Responsibilities

• Oversee daily office admin, from filing and correspondence to scheduling and general clerical work.
• Source and track office supplies and equipment, keeping stock levels in order.
• Arrange office maintenance and repairs, and manage vendor relationships (cleaning, repair, security and similar).
• Look after company vehicle matters, including maintenance, insurance, registration and fuel claims, as well as mobile and phone bills.
• Help plan and run office events, team-building activities, meetings and celebrations, covering logistics, vendor booking, budgeting and on-site support.
• Assist with expense claims, invoice processing and basic record-keeping.
• Provide full secretarial and admin support to senior management.
• Manage diaries, meetings and travel arrangements.
• Prepare meeting agendas, gather presentation materials, and take minutes and action items.
• Cover reception and guest handling when needed.

Skills

Office administration

Facilities support

Event coordination

Multitasking

English & Cantonese

Education

Diploma or above

Tools

MS Office

Job description

Oversee daily office admin, from filing and correspondence to scheduling and general clerical work

Source and track office supplies and equipment, keeping stock levels in order

Arrange office maintenance and repairs, and manage vendor relationships (cleaning, repair, security and similar)

Look after company vehicle matters, including maintenance, insurance, registration and fuel claims, as well as mobile and phone bills

Help plan and run office events, team-building activities, meetings and celebrations, covering logistics, vendor booking, budgeting and on-site support

Assist with expense claims, invoice processing and basic record-keeping

Provide full secretarial and admin support to senior management

Manage diaries, meetings and travel arrangements

Prepare meeting agendas, gather presentation materials, and take minutes and action items

Cover reception and guest handling when needed

Requirements

2–4 years of relevant experience in office administration, facilities support or event coordination

Diploma or above

Proficient in MS Office (Word, Excel, PowerPoint, Outlook)

Strong organisational and multitasking skills

Excellent written and spoken English and Cantonese; Mandarin is a plus

Able to work independently and proactively with minimal supervision

Detail-oriented, reliable, positive and service-minded

Immediate availability preferred